Creating an expense report templates needs a thorough report writing method that can identify the financial movement of an entity within a specific time duration. An expense report can be a monthly report, a quarterly report, or even a yearly report. It is very essential for expense reports to fully showcase the expenses of an entity and how these expenses have been used.

free expense report template

Report Template Bundle

report template bundle
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Sample Annual Expense Report Template

sample annual expense report template
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Free Monthly Business Expense Report Template

free monthly business expense report template
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Editable Business Expense Report Template

editable business expense report template
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  • Google Sheets
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Simple Project Expense Report Template

simple project expense report template
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  • Google Sheets
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Church Expense Report Template

church expense report template
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  • Google Docs
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Free Contractor Expense Report Template

free contractor expense report template
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  • Google Docs
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Daycare Expense Report Template

daycare expense report template
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  • Google Docs
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Editable Employee Expense Report Template

editable employee expense report template
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Project Expense Report Template

project expense report template
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  • Google Docs
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Printable Travel Expense Report Template

travel expense report template
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  • Google Docs
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Simple Travel Expense Report Template

simple travel expense report template
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  • MS Word
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Construction Auto Expense Report Template

construction auto expense report template
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  • MS Word
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Weekly Expense Report Template

weekly expense report template
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  • MS Word
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Annual Sales Expense Report Template

annual sales expense report template
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  • Google Sheets
  • Google Docs
  • Excel
  • MS Word
  • Apple Numbers
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Real Estate Expense Report Template

real estate expense report template
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  • Google Docs
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Yearly Expense Report Template

yearly expense report template
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  • MS Word
  • Google Docs
  • Google Sheets
  • Excel
  • Apple Numbers
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Employee Personal Expense Report Template

employee expense report template
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  • MS Word
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Monthly Expense Report Template

monthly expense report template
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  • MS Word
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Employee Travel Expense Report Template

employee travel expense report template
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Editable Construction Expense Template

editable construction expense template
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Restaurant Daily Expense Report Template

restaurant daily expense report template
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  • MS Word
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Free Expense Report Template

expense report template
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  • Ai
  • MS Excel
  • Apple Numbers
  • Apple Pages
  • PDF

Size: A4, US

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Free Simple Expense Report Template

free simple expense report template
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Size: A4, US

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Free Monthly Expense Report Template

free monthly expense report template
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Size: A4, US

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Since an expense report can be hard to create especially in terms of formatting, we have listed free expense report samples and templates in this post. For you to have references for your formatting needs, you may download the specific template appropriate for the expense report in word that you need.

Accounting Expense Report Template

simple expense report template
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Size: A4, US

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Expense Report Form Template

expense report form
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  • Google Docs
  • MS Word
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Size: A4, US

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Trip Expense Report Template

trip expense report
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  • Google Docs
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Size: A4, US

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Formal Business Expense Report Template

business expense report
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  • Google Docs
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Size: A4, US

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Annual Expense Report Template

annual expense report template
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  • Google Docs
  • Google Sheets
  • MS Excel
  • MS Word
  • Numbers
  • Pages

Size: A4, US

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Travel Expense Report Template

travel expense report
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  • Google Docs
  • MS Word
  • Apple Pages

Size: A4, US

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Restaurant Annual Expense Report Template

restaurant annual expense report template
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  • Google Docs
  • MS Word
  • Pages

Size: A4, US

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Auto Expense Travel Report

auto expense travel report template
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  • Google Docs
  • MS Word
  • Pages

Size: A4, US

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Simple Expense Report Template

simple expense report template
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  • MS Word
  • Pages

Size: A4, US

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Business Expense Report Template

business expense report template
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  • MS Word
  • Pages

Size: A4, US

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Annual Expense Report Template

annual expense report template
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  • MS Excel
  • MS Word
  • Numbers
  • Pages

Size: A4, US

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Employee Expense Report Template

employee expense report templates
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  • MS Word
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Monthly Expense Report Templates

Sample Monthly Financial

sample monthly financial reportwmata.com
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  • PDF

Size: 2.4MB

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Personal Expense Report

personal monthly expense reportshevet.org
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  • PDF

Size: 23.5KB

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Household Monthly

household monthly expense reporthomehelpnh.org
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  • PDF

Size: 718.2KB

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Travel Expense Reports

Volunteer Travel Expense Report in Excel

volunteer travel expense report in exceldsp.acm.org
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  • XLS

Size: 7 KB

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Domestic Expense

domestic travel expense reportacenet.edu
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  • PDF

Size: 30.7KB

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Employee Travel and Expense

employee travel and expense reportprd-challenger.erp.temple.edu
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  • PDF

Size: 1.8MB

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How to Create an Expense Report

Though there are a variety of expense reports, the steps on how you can create each of them are mostly the same. You can create an expense report by following these items:

  • Create templates of report samples in PDF or in any other software that you feel most comfortable in using. You may also browse through the templates available in this post so you can have more references.
  • Identify the kind of expense report that you will create.
  • Be specific about the time frame in which you will assess the expenses of an entity. It can be a daily expense report or even an annual report. This varies specifically in the needs of the entity to whom the expense report is for.
  • Put together all the items that should be included in an expense report, which are as follows:
    • The dates in which an expense has been made
    • The time duration of various expenses from one another
    • The total amount of a particular expense
    • The purpose why an expense occurred
    • The kind of expenses that existed in specific time periods
  • Have a conclusion of the expenses being made. You can also provide recommendations and comparisons to previous expense reports if necessary. For a wider selection of travel expense report templates, check out more options here.

Employee Expense Reports

Monthly Expense Report

employee monthly expense reportinsurance.mo.gov
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  • PDF

Size: 237 KB

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Non-State Employee Expense

non state employee expense reportdhs.wisconsin.gov
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  • PDF

Size: 69 KB

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Housing Report Example

employee expense report exampleguidestone.org
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  • PDF

Size: 119.9KB

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Annual Expense Report

annual expense reportsomextemplates.content.office.net
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  • Xls
  • Xlsx

Size: 20KB

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Sample Annual Report

sample annual expense reportadidas-group.com
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  • PDF

Size: 7.5MB

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Annual Income and Expense

annual income and expense reportgreenwichct.org
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  • PDF

Size: 142.2KB

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Monthly Business Expense

monthly business expense reportlewis-knopf.com
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  • PDF

Size: 1.3MB

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Benefits of Creating Accurate Expense Reports

The details within an expense report must be presented well, properly sourced, and accurately put together. It is very important for an expense report and the financial reports of a business to be based on actual figures as the company needs them for expense tracking, recording, and reference.

A few reasons why creating accurate expense reports is essential are as follows:

  • An accurate expense report is a great way to lessen the workload of the people who need to track the spending of the business in a variety of processes. Since all the items in this report sample are presented well and has already been validated, it will be easy to gather data that are already precisely combined.
  • An accurate expense report can assure that the business does not need to shell out additional cost for the processes of reviewing expense reports several times over. An expense report must provide all the specific and exact details needed by the business so there is lesser need for further auditing to be done due to inconsistencies.
  • Once the financial balance has been inputted and aligned with the accounts of the business and the reports done, it can be concluded that the company pays out proper amounts for particular transactions needed for the operations. Hence, there will be a smooth flow of financial transfers and recording should an accurate expense report be present. View a wider selection of weekly status report templates right here.

Business Expense Reports

Small Expense Report

small business expense reportcmu.edu
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  • PDF

Size: 84.2KB

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Monthly Business Report

monthly business expense reportspublications.gov.sk.ca
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  • PDF

Size: 122.7KB

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Travel Expense Report

business travel expense reportrit.edu
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  • PDF

Size: 809 KB

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Construction Expense Reports

Construction Company Expense

construction company expense reportbridgewatercpas.com
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  • PDF

Size: 331.4KB

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Construction Project Report

construction project expense reportcensus.gov
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  • PDF

Size: 129.3KB

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Expense Report Example

construction expense report examplesage.com
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  • PDF

Size: 4.5MB

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Daily Expense Reports

Daily Income and Expense

daily income and expense reportfairchildfamilysupport.org
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File Format
  • PDF

Size: 246 KB

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Daily Personal Report

daily personal expense reportdane.uwex.edu
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  • XLS

Size: 24 KB

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Expense Report Format

daily expense report formatmnstate.edu
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  • PDF

Size: 479 KB

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Three Signs Your Employees Are Abusing the Usage of Expense Reports

Almost all simple report templates used in expense reporting are created by employees. Since it is the employees of the business who curate this document, the business management needs to make sure that all the information present in the expense report has been allocated properly.

Three of the ways on how you can identify that employees are abusing the usage of expense reports are as follows:

1) You will know that the budget has not been used properly if there are a lot of transactions that lack receipts but are listed in the document. It is very essential in expense reporting that the items that have been either purchased or acquired are accompanied by receipts.

2) In terms of expenses included in daily reports, you might see that there are inconsistencies with the numbers of the items that are present in the business vicinity compared to what is written in the expense report. More so, the improper and unorganized listing of materials where the budget is for may also be one of the tactics of employees to cover up the expenses that they have misused.

3) The expense report was not submitted during the expected time of submission. In other cases, it may be submitted on time but there is information that are marked as “to follow” without any relevant explanation as to why it is not included in the initial expense report. Explore a variety of daily activity report templates here.

Event Expense Reports

Sample Event Expense

sample event expense reportsmuport5.smu.ca
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  • PDF

Size: 35 KB

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Event Planning Report

event planning expense reportmtsu.edu
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  • PDF

Size: 67 KB

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Event Income and Expense

event income and expense reportcaeranterth.org
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  • PDF

Size: 63 KB

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Personal Expense Reports

Monthly Expense Report

monthly personal expense reportmoneyandstuff.info
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File Format
  • PDF

Size: 34 KB

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Personal Expense Report

personal business expense reportmn.gov
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File Format
  • PDF

Size: 80 KB

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Personal Expense Example

personal expense report exampledairynz.co.nz
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  • PDF

Size: 620 KB

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Sales Expense Reports

Direct Sales Report

direct sales expense reportlbtaxservices.com
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File Format
  • PDF

Size: 8 MB

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Monthly Sales Expense

monthly sales expense reportdshs.wa.gov
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File Format
  • Doc
  • Docx

Size: 207.4KB

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Why Is an Expense Report Created?

Employees create expense reports in PDF, Word or in any other format for a variety of reasons. Some of the purposes of an expense report include the following:

  • It can be due to a reimbursements that the company needs to pay the employees. Some expense reports are created by employees who had to provided the money for a unexpected business-related activities that were not a part of the actual budget templates. This can only apply if the finance and accounting department of the business has agreed upon the reimbursement.
  • It can be used to record of how employees managed budget given to them by the company for in order to prepare or implement certain activities, such as corporate events, program planning, training, and the like. This can be done by the head of the activity or the supervisor of the department or division where the budget has been entrusted.
  • It can also be the expenses of the company for specific projects and business undertakings like corporate travels. Travel expense reports are commonly compared to the initial travel expense proposal to see whether the approved budget has been followed.

Having a comprehensive expense report is truly essential. If you will create one of this document, make sure that you are aware of all the items that we have listed above. Check out more performance report templates available here.

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