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11+ Best Tenant Check Out Form Templates
Feb 12, 2025
Moving out of rental space is one such event where you must ensure that you sign a proper checkout form depicting the current scenario of the space in question to avoid any future uncertainties. These landlord letter template vary in terms of the space and location of the property involved and is essential to act as a legal document to offer settlement between the landlord and the tenant.
5 Steps to Write Tenant Check Out Form
Step 1: Location and Property Details
This part of the sample form must indicate the actual location or address of the property and clearly state the space that was rented out in the property. This would also include details like how many rooms, bathroom or kitchens were rented out.
Step 2: Tenant Details and Landlord Details
It is necessary to write down the details of the tenants and the landlord. It would also be beneficial to ask the tenants of their future address as it would help in communicating any relevant issues afterwards and have it documented at the same time. You can also see more on Landlord Tenant Templates.
Step 3: Conditions of the Premises
Generally a move-in and move out checklist compares those conditions of the premises to when the tenant first arrived and the one when the tenant is leaving. In case of check out forms comparison would be a great way, in the simple form of a table to assess if any damages or changes have been made to the property and settle the costs once and for all.
Step 4: Estimated Costs
Abiding by the terms and conditions of the contracts if the tenant has failed to pay dues during the stay or has damaged the property, the costs can be adjusted from the security deposit. In here you make a list of all the costs to be provided and how they can be adjusted from the security deposit.
Step 5: Check Every Single Thing
It must be advised that you have all the returnable things with you collected from the tenants like keys etc. and have that in written basic form on the document. This ensures that you have everything that you rented out back in your hands and that the tenant is free to go without any extra charges for loss of the same. You can also see more on Release Form Templates.
11+ Tenant Check Out Form Templates
1. Free Simple Tenant Check Out Form Template
salisbury.eduThis notice template is designed to incorporate all the sections of a rented space and is available for customization. This free template in PDF format is a great option to add inspection day, check out day, description of property space used and comes with abbreviation indicators to provide short inputs in the sample checklist.
2. Free Tenant Check Out Form Template
clarkesproperties.co.ukThis free tenant check out form template comes with a logo on top, in case you own a commercial property and use it to lease tenants, you can replace this with your own. This template is a basic outline for all the points needed to cover in a check out form like forwarding address and other details necessary for a thorough inspection of property during checkout.
3. Free Property Condition Tenant Check Out Form
communityrentals.ucsc.eduThis tenancy notice acts as a dual purpose for move in and move out which you can customize according to your need. This covers the basic guidelines like the state of the rented space when the tenant arrived and upon departure which provides a clear indication if the security deposit is going to be handed over in full or not. This free sample template is available for instant download.
4. Free Move-Out Condition Tenant Check Out Form Template
landlord.comThis printable eviction notice form in black and white with a detailed checkbox for each item and property that was rented is perfect for providing an estimate of how much of the security deposit the tenant can expect to get back. This template is available for free download and comes with a table of estimated costs for any repair if necessary.
5. Free Minimalist Tenant Check Out Form Template
amfam.comThe minimalist rental application is a great option that covers the main issues involved with tenant check out. This simple template in a two page format covers tenant details, violation of rental agreement details if any, amount dues, repairs in a very simple format, readily available for download.
6. Free Customizable Tenant Check Out Form Template
landlordzone.co.ukThis tenancy notice is with brief content of the must-haves in the document is a perfect example of clean, basic templates. This is a single page template, ready for instant down, edit and use with a table of contents based on which the tenant and landlord can settle their differences during check out if any.
7. Free Comprehensive Tenant Check Out Form Template
let-leeds.comThis is a sample rental application form which covers all the grounds of checking in and checking out based on the conditions of the rented space which would help assess the maintenance issues, returnable issues like keys etc and other to be resolved at its best. Ready to download in a PDF format this is an extremely useful and comprehensive choice.
8. Free Detailed Tenant Check Out Form Template
purplefrogproperty.comThis is a detailed printable rental application template which can be used by a single landlord or a business which rents out property for others. This template comes with a demo business logo on top, with ground rules for the check out process with the conditions listed in a table below, which you can customize as per your choice.
9. Free Complete Tenant Check Out Form Template
rentprep.comThis three page short editable tenant application form is not only simple to use but also free. This template simple lists the parameters of rented property and provides a clear guideline to tick boxes and mention the conditions of the property before checking out to access costs associated with repairs or renovation. You can also see more on Expense Form Templates.
10. Free Condition of Premises Tenant Check Out Form
publications.gov.sk.caThis application of apartment template is a simple two page sample with suggestive heading and original content for instant use. It provides space for tenant and landlord details with brief description of the property condition. It comes in a sample PDF format with free download option and customizable property.
11. Free Report Tenant Check Out Form Template
smart-inventory.co.ukThis unique template is a comprehensive one with suggestive heading and content. This tenant application form provides space for the image/ picture of the property, with location and other details. It also provides the set of conditions for the rented space to be acknowledged by the tenant and the landlord to come to terms with the checkout process. This template is available for free download in Google DOCX format.
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