Fee Waiver Letter Of Explanation
[YOUR NAME]
[YOUR POSITION]
[YOUR COMPANY NAME]
[YOUR EMAIL]
[DATE]
TO:
RECIPIENT
[RECIPIENT'S POSITION]
[RECIPIENT'S COMPANY NAME]
[RECIPIENT'S ADDRESS]
Dear [RECIPIENT'S NAME],
I am writing to formally request a waiver for the fees as previously billed on [BILLING DATE OR REFERENCE]. This letter outlines the basis for my request and provides all necessary details to streamline the decision-making process.
The fees in question were charged under the assumption that certain services would be completed by [SERVICE COMPLETION DATE]. However, due to unforeseen circumstances specifically related to [DESCRIBE CIRCUMSTANCES], the services were not deliverable within the stipulated timeframe. This has caused an inadvertent billing which I believe qualifies for a waiver.
I have attached all relevant documentation that supports my claim along with this letter. These documents include [LIST DOCUMENTS], which evidentially support the delay and the consequent request for fee waiver.
Understanding the workload and the protocols, I appreciate your prompt attention to this matter and am hopeful for a favorable resolution. Please feel free to contact me at the email provided above should you need further clarification or additional documents.
Thank you for considering my request. I look forward to your understanding and support in waiving these fees to assist us in continuing our mutual cooperation without financial discomfort.
Sincerely,
[YOUR NAME]
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