Vehicle Rental Agreement Letter
August 14, 2058
[Your Name]
[Your Company Name]
[Your Company Address]
[Your Company Email]
[Your Company Number]
Mr. Alan Taylor
2639 Nicholas Street
Fort Worth, KS 76102
Subject: Vehicle Rental Agreement
Dear Mr. Taylor,
We are pleased to confirm the rental of the vehicle as outlined below. This agreement is between [Your Company Name] ("the Company") and Alan Taylor ("the Renter").
1. Vehicle Details
Make and Model: 2055 Toyota Camry
Vehicle Identification Number (VIN): 4T1BF1FK0RU123456
License Plate Number: KS 701E5
2. Rental Period
Start Date: August 15, 2056
End Date: August 22, 2056
Total Rental Days: 7
3. Rental Charges
Daily Rental Rate: $45.00
Total Rental Cost: $315.00
Deposit Required: $100.00
Total Amount Due at Pickup: $415.00
4. Payment Terms
The total amount due at pickup includes the rental cost and the security deposit. Payment can be made by credit card, debit card, or cash. The deposit will be refunded upon the safe return of the vehicle, provided there is no damage or excess mileage.
5. Vehicle Use and Return
The vehicle must be returned to the agreed location on or before the end date. It should be returned in the same condition as when rented, except for normal wear and tear. Any damages, excess mileage, or late returns may incur additional charges.
6. Insurance and Liability
The vehicle is covered by the Company’s insurance policy. However, the Renter is responsible for any damage or loss that exceeds the insurance coverage. Optional insurance coverage is available for an additional fee.
7. Cancellation Policy
Cancellations made more than 48 hours before the rental period will receive a full refund of the deposit. Cancellations within 48 hours are subject to a cancellation fee equivalent to one day’s rental rate.
8. Contact Information
For any questions or concerns, please contact us at:
Phone: [Your Company Number]
Email: [Your Company Email]
Please sign and return a copy of this agreement to confirm your acceptance of the terms and conditions.
Alan Taylor
Renter
[Date]
Thank you for choosing [Your Company Name]. We wish you a pleasant experience with our vehicle.
Sincerely,
[Your Name]
Customer Service Manager
[Your Company Name]
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