Free Party Rental Agreement Letter

[Your Name]

[Your Company Name]

[Your Company Address]

[Your Company Email]

[Your Company Number]

August 14, 2050

Alex Johnson
Event Coordinator
Bright Future Events
4359 Agriculture Lane
Charleston, WV 25301

Subject: Party Rental Agreement

Dear Mr. Johnson,

We are pleased to confirm the rental agreement for your upcoming event. Below are the details for the party rental services provided by [Your Company Name]:

Event Details:

• Event Date: September 20, 2050

• Event Time: 4:00 PM to 11:00 PM

• Event Location: Grand Ballroom, Sunshine Hotel, 2412 Happy Hollow Road
  Fayetteville, WV 28301

Rental Items and Services:

1. Tables and Chairs:

   • 20 Round Tables

   • 150 Chairs

2. Table Linens:

   • 20 Tablecloths (White)

3. Dinnerware:

   • 150 Sets of Plates, Cutlery, and Glassware

4. Decorations:

   • 10 Centerpieces

   • 100 Balloon Arrangements

5. Audio/Visual Equipment:

   • 1 PA System

   • 2 Wireless Microphones

   • 1 Projector with Screen

Total Rental Cost: $3,500.00

Payment Terms:

• A deposit of 50% ($1,750.00) is due upon signing this agreement.

• The remaining balance of 50% ($1,750.00) is due by September 15, 2050.

Additional Terms:

• All rental items will be delivered and set up at the event location by 3:00 PM on the event date.

• Any damages to rental items will be charged at replacement cost.

• Cancellations made less than 14 days before the event will incur a 25% cancellation fee.

Please sign below to acknowledge your acceptance of these terms and conditions. We look forward to contributing to the success of your event.

Sincerely,

[Your Name]

Event Manager
[Your Company Name]

Acceptance of Agreement:

Alex Johnson
[Date]

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