Explanation Letter to Boss Layout
September 18, 2050
Ms. Emily Johnson
Department Head
[Your Company Name]
[Your Company Address]
Subject: Explanation Regarding Missed Project Deadline
Dear Ms. Johnson,
I hope this message finds you well. I am writing to provide an explanation for the missed deadline on the Q3 Marketing Campaign Report, which was due on September 15, 2050.
The delay in submission was due to an unexpected technical issue with our data analysis software. Specifically, the software experienced a critical malfunction on September 14, 2050, which prevented the team from accessing essential analytics needed for the report. Despite our best efforts to troubleshoot the problem, it took longer than anticipated to resolve the issue.
To mitigate the impact of the delay, I have taken the following actions:
Coordinated with IT Support: We engaged with our IT team to resolve the software malfunction as quickly as possible, which was fixed by September 16, 2050.
Revised Report Submission: The revised report is now complete and has been submitted on September 18, 2050. I have attached the final version for your review.
Implemented Preventive Measures: We are conducting a thorough review of our data systems to ensure such issues are minimized in the future and have scheduled additional training for the team on system resilience.
I understand the importance of meeting deadlines and apologize for any inconvenience caused by this delay. I assure you that I am committed to ensuring that similar issues are promptly addressed and prevented in the future.
Please review the attached report and let me know if there are any further adjustments needed. Thank you for your understanding and continued support.
Should you have any questions or require additional information, please feel free to contact me directly.
Sincerely,
[Your Name]
Operations Manager
[Your Company Name]
[Your Number]
[Your Email]
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