How to Create a Bid Proposal in Google Docs
Some service providers fear to create bid proposals because they do not know the needed elements. In order to get rid of this unnecessary fear, here are the elements and tips that can help in drafting a winning bid proposal.
1. Understand the Need of the Company
In order to win the trust of prospective clients, they need to know that your company fully understands their needs. The bid proposal can start with a brief summary reiterating their needs and an assurance that your services and offerings can mitigate or eventually solve their problems.
2. Clearly Define Your Scope of Work
After introducing the services that you will offer, make sure to set the proper parameters. In the construction industry, bid proposals are not something new; it is more of an everyday occurrence for contractors. In these circumstances, clearly state the limits of your services. Indicate if you will cover electrical services, commercial landscaping, or interior designs. These details will also set the expectations of the client.
3. Include a Projected Timeline
The next element to introduce in the bid proposal is the projected timeline of all the tasks. The client would want to know the efficiency of your services. It measures how much you can do in a specific period.
4. Indicate the Estimated Budget
The last and most relevant data necessary in winning a project bidding is the transparent breakdown of the estimated budget. Money is always an issue in pushing through projects. As you create the estimate, keep in mind that there may be clients who will not understand shortcut terms and jargon, so use layman's terms.
Why is bidding necessary?
Bidding is crucial for getting the best deals. Contractors get the best price and project deals through this process.
What is the bid proposal process?
The process is essentially the submission of the proposal to the contractor, which contains the cost estimate, blueprints, and material take off.
How to write an excellent bid proposal?
1. Talk about the client, focus on their needs
2. Sell the benefit that you will bring into their company
3. Be extremely specific
4. Keep it short, yet comprehensive
5. Focus on what you can do excellently
How long is the validity of a bid proposal?
The validity depends on the decision of the provider. But it is standard practice that the validity of bids for smaller projects is between 30 to 60 days. As for more complicated and complex projects, it can be for 90 days or more. It can also depend on the decision of the contractor or until they can choose among all the applicants.
How to conclude a bid proposal?
The conclusion of a bid proposal should summarize the main points of the proposal. Reiterate their need and on what you can do or what you can offer to bridge that need. Also, do not forget to emphasize the other benefits that the company can get from your offerings.