What Is an Event Calendar?
An event calendar is a printed document that comprises of plotted scheduled activity for an event such as conferences, trips, concert events, etc. Generally, an event calendar is like any other type of calendar. It is used to organize a task that is allotted on a specific day or time.
How To Create an Event Calendar
In every event that you opt to organize, you need to prioritize having an event calendar for yourself. Having an event calendar could be a big help for your event organizing project calendar. First, it can serve as your basis for your event's pre-production and post-production. Second, it facilitates the flow of your event itself. Lastly, this could also be used as a tool that could determine your event's goal.
Without further ado, we provided a guide here below on how you can effectively and efficiently come up with an event calendar.
1. Know Your Event
First of all, you need to know the exact event that you want to organize. Determining the event will give an overview on how to execute your event. From this process, you can easily determine the activities, the venue, and the time that you want to have. Additionally, you need to properly organize and outline the necessary ideas that you formulated for this can be used for the general event planning.
2. Find an Event Calendar Sheet
To properly organize your event schedule, you need to find a tool that would plot your scheme neatly. Above this guide is a list of various calendar templates that are ready to use. Feel free to choose our best calendar template that would fit your comfort and design preferences. Also, our templates above are available in a number of editing file formats.
3. Transfer Your Schedule
When you already have the right event or report timesheet, you can now carefully transfer your event schedule details. Make sure that you plot them accordingly to avoid inaccuracy in your calendar schedule. As much as possible, determine the possible adjuments that you might encounter in the long run. Provide a note section where you can put some remarks on a particular task that needs a follow-up.
4. Don't Forget The Team
You need to take note that an event is not a one-man show. In organizing your event schedule, make sure that you include every department that is vital in your event. If it needs to, you can also create a separate event calendar sheet that is only intended for their team alone. Or, you may create a Google calendar to keep everyone in the loop. But be careful, still, you have to make everyone in sync so carefully analyze your schedule.
5. Be Consistent
Like any other calendar schedule, you need to consistently follow the plotted task to attain efficiency. Make it a habit that you regularly monitor your event calendar. Make sure that all of the important tasks are strictly followed. Again, if it needs for you to adjust, you can.