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Whether you own a small-scale business or a large corporation, you are bound to write letters for legal and professional purposes. You may be required to write request letters to your principal clients or complaint letters to your supplier. Either way, it is evident that letters, whether printed or electronic, are essential for businesses. With that, if you want your business to prosper, you need to have our comprehensive, professionally written and industry compliant Formal Letter Template in Microsoft Outlook. This file has everything that you need: original suggestive content plus editable and customizable in any devices. Make formal letter writing easier with our template!
Your formal letters, like proposals and invitations, can go a long way as your company’s brand. With that, you need to make sure that it is properly written according to the standards. Remember that the more effort you exert, the more benefits that you would gain. So, if you wanted to gain a client for your project, you need to write a formal letter. If you want to know how, keep scrolling as we provide you tips in making formal letters below.
Do not underestimate the power of planning and management in everything that you are bound to do, especially in letter writing. You might be tempted to write immediately, especially if the deadline is approaching, but compose yourself and plan everything out. In planning your formal letter, you need to consider factors, such as your audience, the letter’s message, its eligibility, and more.
As you plan your letter, you also need to know it purpose. Do you want to propose a project plan? Or make a recommendation? Have your target audience in mind in writing would greatly help you stick to your purpose.
Your introduction would serve as the decision point of your audience whether he/she will continue reading your letter. Neglect the idea of writing letters for mere conveying of message, rather, aim on establishing a good impression. Write an interesting introduction that lets your audience know and feel that the letter has formal intent.
If you are having a specific target audience, customize the document for him/her. The reader would feel the significance if you would address him/her into it. If you do not have any idea about your audience, make the move in exerting effort in knowing it.
Jargons and slangs are a big no for formal letters, like letters of intent, appointment letters, and more. Stick to the professional and standard language in a formal letter. Use English words that are simple to understand and comprehend. Also, do not consider flashing your vocabulary just to please your audiences. The possibility of backfiring it to you is high.
A formal letter consists of the following:
2. Inside Address
5. Complimentary Close
6. Signature Line
Although there are various types of letters, the most common types are inquiry letters and information letters. Inquiry letters are written to formally ask the letter’s audience about something, such as requests, permissions, and more. Information letters are letters that provides you something, like notice, proposals, and more.
There are factors from informal letters that are different from formal letters. One factor is that an informal letter starts with a dear + the recipient’s name and ends with Best Wishes + the sender’s name, while a formal letter starts with a salutation and ends with Yours truly, + sender’s full name.