What Is an HR Form?
HR forms, or human resources forms, are documents that come in the form format. They have writing fields where the writer can provide the corresponding information for the questions. These forms serve to help the human resources department run a comprehensive and efficient process in gathering all the necessary information to provide a smooth process for all the needs within the office.
How to Create an HR Form in Google Docs
Before a significant action can be done within a company—employment, resignation, etc.—it's important that the process be documented on paper to become official. This is something companies have to follow based on state and national employment laws, but HR forms can change from time to time. This results in the necessity to continually update and change a company's current HR forms. Follow the steps below to find out how.
1. Identify the Kinds of HR Forms and Determine Their Purpose
There are several kinds of HR forms. So the first thing you need to do is identify what they are and what purpose they serve. Here we'll take a look at some of them.
- Employment Application - This form helps aid the company in the recruitment process. It is used to determine the best candidate for a specific position.
- Employee Complaint - To give employees a proper line of communication to complain about certain issues, the employee complaint form is available.
- Disciplinary Action - If an employee's behavior disrupts the harmony of the workplace, the appropriate move would be to work on a disciplinary action form.
- Employee Exit Interview - Before formally letting go of an employee, some companies conduct exit interviews to get a feedback of the employees experience and the chance to find out what they can do to improve.
2. Vary Your Forms and Content
Because there are different kinds of forms as stated above, the content will have to vary. It's important to tailor the form's content to the purpose it will be used for to also ensure effectiveness and efficiency. Make the questions in your forms relevant to its objectives.
3. Create a Concise Format
An HR form is supposed to have a clear and concise format that's also straightforward for convenience and efficiency. The format you use needs to have a clear hierarchy for all the information you need to gather from the person filling the forms. Use a template for reference to reach a professional standard.
4. Maintain a Uniformity
Despite the different purposes of HR forms, it is still important to follow a uniformity regarding the format, layout, and to a certain degree, the content. Make sure all the headers include the name of the company and other business details. Provide the company and department logo as well as the name of the form and the control or circular number.
5. Proofreading and Printing
When you've written down your content, double-check and proofread your work. Change whatever errors you find such as spellings, grammar, and punctuation. When you've finished scanning, you can have your sample forms printed out.