What Is an Incident Report?

An incident report is a form that's filled out by nurses or medical professionals that details unusual events that happen in an establishment. These incidents may talk about an employee who broke an arm/leg, came in drunk, poisoned, damaged properties, health and safety issues, etc. Any circumstances such as these, all businesses, schools, or any other establishment should always have a daily report on the incidents that the students and/or employees were involved in. This doesn't just promote transparency but also calls for action—for both improving the operations and the security measures, as well as mitigating efforts.

How to Create a Report Form

report form template

Concerned individuals such as authorities, employees, or any member of an organization who witnessed a certain incident, needless to say, that they should write a complete and verified report. In order to achieve these standards, check out these steps and learn more.

1. Report Immediately

Whether you are a student, an employee, or most especially a medical professional, it is important that you report the incident immediately. If possible, write your simple report the same day the incident happened because your memory isn't fuzzed out yet. Which means you can still give a detailed and accurate account.

2. Provide Basic Facts

In addition to making a detailed incident report sheet, make sure you specifically provide important facts such as time, place, and date. Make sure you specify the hours and minutes, the complete and specific address of the location, and make sure you gave a date that's in the month-day-year format. You should also indicate your name and ID number, as well as those other members who were present or other witnesses.

3. How Did You Get There?

The next step is to explain how you were brought to the incident. If you happened to have received a phone call or a letter, explain what was told of what happened, not what you think has happened. Especially when you received a phone call that only says a man was shot dead—that's it! Stop there and don't ever think of adding any hypothetical statement. Be objective! If the caller happened to not specify the incident, then report it as "no further explanations given." You just have to basically stick on how it was reported to you.

4. Write a Narrative

When you write a report outline, make sure to write the exact chronological narrative of the incident where you happened to be on the scene. Make sure to use the full names, age, date of birth, race, gender, and the government ID of each person present in the incident. Make sure your details answered all the who, what, when, where, and how of the incident. Most importantly, don't forget to explain your role in the incident, specifically the measures you took and what was the aftermath.

5. Create a Report Form

After all your resources were gathered, make an incident report form. You may choose any other file format but it would be best to use word processing software. Upon doing so, make sure to follow the protocol set by the establishment. If the establishment wishes the witness to narrate the incident in paragraphs, then make sure to provide more blanks, and to help them be guided accordingly, provide guide questions. If the establishment wants it clear and concise, then use create a checklist format (bullets).

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