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What is a Report Card

A report card is an informative document showing a result of a formative assessment, summative assessment, or evaluation. Usually, institutions (such as schools and companies) use this card as a document showing the equivalent grades and performance levels of the students or employees. It can also be stored to keep track of any achievements or accomplishments which can later be used as a reference.

How to Create a Report Card

Making a presentable, informative document takes a lot of care and focus. Creating a professional document like this should be done in tip-top shape. Any mistake will bring confusion between the sender and the receiver. You do not want to leave the wrong impression. Thus, it is very crucial to follow these steps to get your report cards right.

1. Know What to Show

Just like any report document, it needs to report on something, and knowing what to show is the first step. There are many details to show, but carefully select the noteworthy items to present. The best way is always to reflect the purpose of the card. Whether the card is for sales, grades, performance tasks, etc., thinking about its goal is essential. Business or sales reports are similar.

2. Organize the Details

Do take note that this document needs to be understandable and what better way to make it than by strategically organizing the details. The sequence, category, placement, and division of information must be spot on so that you will not create any confusion coming from your intended receivers. This document is a result of a thorough analysis and not just some hodgepodge.

3. Know Your Receiver

Are these students the recipients of the report card? Are they in elementary or in middle school? Will you be giving it to their parents? Will you be giving it to an employee or a co-worker? These are some of the questions you need to ask. Asking these prepare what to think about — especially in crafting the layout and the content of the report card. You can even personalize the cards if you know who the recipients are. One best way to get to know who you are giving the cards to is through a quick survey using interview forms.

4. Choose the Appropriate Design

When you know that you are doing it for a school or business, then the choice of layouts also affects the style of the visual presentation. Will it be highly formal? Will it be bubbly and friendly? Again, get the previous steps right to have a direction as to how you are going to design the report card. Usually, these cards have tables in them; then it is better to be creative as to how they would look like and at the same time, not compromising the organization of the details.


5. Use Eye Friendly Colors

If it is for the added graphic design for your cards (just like any creative brochures would appear), using the right colors is crucial. Or in highlighting key details, colors will always be a consideration. If the details are crucial, then the appropriate colors to use should grab attention, and at the same time, the colors must not make any unpleasant reaction to the eyes. You want the content of the report to be known. So, do not let people ignore it.

6. Select Neat and Readable Fonts

What is the use of presenting information when the font is not readable? Sometimes, your cards have different sizes, and it is vital to take note of which fonts are excellent when it is small or big. Highly compressed fonts are not suitable for small cards as they tend to be too difficult to read. Just imagine the font of a business card wherein you have a hard time reading. The same should not happen to your report card.

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