How To Make/Create a Newsletter in Microsoft Outlook [Templates + Examples] 2026

Build a Newsletter in Microsoft Outlook Template – Step-by-Step Instructions

Microsoft Outlook is an email platform part of the Microsoft Office suite that serves as an email and management tool for multiple devices, either on PC, Mac, or mobile devices. The application enables you to organize emails, manage and share calendar schedules, share files using the cloud, and stay connected to friends, family, and workmates.

• Step 1: Use a Header Image with a Title

  Develop a title for the newsletter to send to email subscribers for the company, reminding them of significant events and holidays happening concerning the business. Together with the title of the event, incorporate an image or illustration to portray the nature or theme of the event to further inform readers of the document or graphic content.

• Step 2: Share Information About the Event

  Construct the body of the newsletter by emphasizing a title at the beginning, through a quote or statement representing the value of celebrating the event. Ensure that the body text of the newsletter is uniform throughout the text, using bold or italics to emphasize certain words or sentences, and to enlarge sections of text to stress their importance.

• Step 3: Use Call-To-Action Statements

  Generate call-to-action statements on newsletters you send to email subscribers to persuade and influence their actions and decisions while they read through the contents. If you are asking people to go to a specific location, it is also helpful to incorporate the complete address and the name of the building holding the event.

• Step 4: Add Social Media Links

  Every newsletter must contain links and websites that redirect users to the company’s main website and other social media profiles to learn more about the business. Linking these pages and websites to the newsletter enables people to share more about the company when people forward the informative newsletter to friends and family.

• Step 5: Search for the Newsletter Template

  Open the Template.net website on your browser and locate newsletter templates to download and revise using file formats for the Microsoft Outlook application. Choose a template you can edit to incorporate information about various events or relay information about products and services to your clients and loyal customers subscribing to email newsletters.

• Step 6: Select the Newsletter Template to Use

  Click the image of the selected newsletter template you want to use; for this example, select the Good Friday email newsletter template. Choose the Microsoft Outlook file from the available formats on the product window to download and edit the document or graphic by clicking on the Microsoft Outlook button with its icon to save the template on the computer.