Putting an agreement in writing is probably the most effective way of establishing a professional relationship with any client if you’re a contractor. Well-written contracts are those that leave no room for further interpretations and doubts as to the obligations of each party. For cleaning or janitorial services firms, major issues mostly involve how the client pays the cleaner and the specific services agreed to be completed in order to receive payment.
In this article, we’ll show you how to write a commercial cleaning contract to properly address issues and outline terms and conditions of your service.
6 Steps to Write a Commercial Cleaning Contract
Step 1: Describe Contract Basics
It’s important to properly label the type of agreement such as “Commercial Cleaning Contract” or whatever fits the services you agreed to perform. Write the names of each party, with the business name or LLC if it’s applicable and the duration of the contract. You may want to add a license number as well as contact details.
Step 2: Address The Nature Of The Agreement
State your responsibilities and specify the services. Also, write down what your client’s end of the deal is. Outline the type of cleaning services asked and set terms regarding materials, equipment and whether or not you’ll be renting any of them. Add details for charges on special or added services.
Step 3: Discuss The Work To Be Done
Provide a description for the areas in the property that needs cleaning. Highlight priority areas or rooms and be specific. It would be better to break this section of the contract into sub-sections so that you can cover the tasks to be done in a certain time period. Ask the client to detail what they require you to do.
Step 4: Do Your Research, Follow Rules
Learn more about who you’re contracting with and ask your client about code-specific requirements that needs to be complied with as well as building inspections before as some states require such inspections to be completed before you can perform your services. This is especially true for large-scale cleaning tasks.
Step 5: Add a Renewal or Termination Clause
If you mainly provide services for small office spaces or startup business buildings, a contract with long-term clauses will not be ideal. Instead, you can offer renewal of terms or termination clauses, whichever is applicable for the client. This way, it’s easier to walk away when it no longer serves the interests of the client or vice versa.
Step 6: Review The Contract
The draft then finalizes the contract and review it with your client present so you can update it easily if you need to make some changes, then get the final copy signed. Check for any errors in spelling especially of names and addresses. The document serves as the foundation of your professional relationship with your client.
7+ Commercial Cleaning Contract Templates
1. Cleaning Business Contract Template
Have an upcoming cleaning task with a businessman for his office? What you need is a cleaning contract that outlines the terms of your agreement well so that you can avoid misunderstandings in the process. Download this cleaning business contract template in Google Docs, MS Word, or Pages then print it out and get it signed.
2. Cleaning Contract Template
If you have enough experience as a cleaning contractor, you’ll know the importance of having a cleaning contract that spells out the services you agreed to perform and its limitations. This cleaning contract template is your perfect tool for finalizing your own contract with your client. Just edit the document to fit the demands of your commercial cleaning service then print it out!
3. Commercial Cleaning Contract
Closed a deal with a commercial client for cleaning or janitorial services? Then you’ll be needing this sample commercial cleaning contract to make sure you’ve got everything you have agreed together on record. Download this template in all versions of MS Word, Google Docs and Pages for your convenience!
4. Cleaning Company Services Contract Template
Taking on a janitorial or cleaning bid of a large office? Don’t get intimidated. All you need is a professionally written contract that sets your expectations with the client as well as payment terms. Hurry up and download this cleaning services company services template which runs in both MS Word or Pages!
5. Office Cleaning Contract Template
All set for your next commercial cleaning project? Don’t be in a hurry and instead make sure you’ve got every area of your deal addressed by making use of this office cleaning contract sample which you can download easily on any of its available formats. You’re also free to print this template anytime, anywhere!
6. Cleaning Contract Sample
Add, update or change any element or content in this high-quality cleaning contract template to make way for your own provisions. Instead of having to start from scratch, downloading this template will be very helpful to ensure you don’t miss out on any component of a legally-binding contract. Go ahead and print this template in any compatible device!
7. Commercial Cleaning Contract
Guide your client through your commercial cleaning service specifics and get to discuss service terms and conditions by getting this sample cleaning contract. Let this template serve as a great starting point before you finalize your own contract. Modify according to the needs of your business and that of your client.
8. Cleaning Contract Template
Satisfied with your verbal agreement with a client for a cleaning project? Don’t be too sure because there is absolutely no substitute to having a written contract that spells out service and payment details for the services you agreed to perform. With that said, you can download this very useful office cleaning contract to serve your contracting purpose. Edit and customize as needed!