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6+ Internship Rejection Letter Templates

Most universities include internship in their academic curriculum. An internship allows students to experience working in an actual work environment, which is directly related to whatever course a student is taking. It is for this reason that most students consider internship a valuable stepping stone towards their future careers. Hence, they aim to practice their internships at a prestigious firm or company.

On the other side of an internship, institutions and companies are also selective of the kinds of students they would allow to work in their organization. These institutions impose high standards during the intern screening process so much so that some intern-applicants may get rejected. If you are a manager or a business owner, you must make sure that you are able to send a polite and well-written internship rejection letter samples to the intern applicants who did not pass your screening process. To help guide you in your letter-writing, feel free to download our templates on this page!

Formal Rejection Letter

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  • PDF

Size: 18 KB

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Internship Email Format

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  • PDF

Size: 40 KB

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Internship Offer Rejection

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  • PDF

Size: 3 KB

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Company Internship

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Size: 107 KB

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What’s in an Internship Rejection Letter?

An internship rejection letter is the letter which is sent by an employer, a manager, or a business owner to a prospective student intern. The primary aim of this letter is to communicate one’s decision to reject the application of a prospective intern.

When to Write an Internship Rejection Letter

The internship application process is akin to the job application process. Applicants are required to submit an application letter, school cards, resume, and a good recommendation letter. Afterwards, they are interviewed  by a hiring manager or employer. During the interview, the intern-applicant’s qualifications and other pertinent characteristics would be gauged through the inquiry of well-prepared interview questions. After a few days or a few weeks of the initial interview,  the applicant would receive either an internship acceptance letter or an internship rejection letter. If you are someone who possesses the authority to reject an internship application, make sure that you have gone through the above-mentioned process of internship rejection.

Do you have other rejections which you need to communicate formally to another person? Perhaps you have received a  job offer or a business proposal which is not to your liking and you have decided to decline such offer. If so, you need not look any further for your reference! We have a diverse collection of offer rejection letters, which you may download for free. Simply scour our website for more rejection letter templates.

Internship Application

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Size: 2 KB

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Summer Internship

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Size: 47 KB

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Internship Rejection Letter in PDF

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  • PDF

Size: 48 KB

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Information to Include in an Internship Rejection Letter

Here are the basic information which must be a part of an internship rejection letter:

  • You decision to reject the applicant’s internship application.
  • Your reason for the rejection.
  • The explanation of your decision-making process and how it has led you to such a decision.
  • Your thankfulness towards the applicant for considering your company as a suitable place for internship.
  • Your hopefulness for the intern’s future endeavors in other companies.
  • The polite suggestion that the intern may reapply to your company in the future after a certain time frame has already passed.

If you are a hiring manager who is rejecting internships, then it naturally follows that you may also be tasked with screening job applicants. If so, you may find our collection of Job Rejection Letters useful.

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