26+ Rejection Letters in Doc

A rejection letter is used in different transactions but is usually created for the purpose of sending a response especially in the processes of employment. A rejection letter may be written by a job applicant who would like to turn down an offer from a company. However, it can also be used by a business entity to formally provide their decision of employment denial to a candidate who is not qualified for the position he or she applied for.

We have collected a number of rejection letter samples and templates in word format for you to have references in creating the rejection letter that you will use for the specific process that you are currently involved in. Also, we have more downloadable samples of Applicant Rejection Letter and Job Rejection Letter templates in the respective links.

Applicant Rejection Letters

Job Applicant

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Size: 4 KB

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Applicant Interview Rejection

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Size: 6 KB

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Applicant Rejection After Interview

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Size: 7 KB

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Offer Rejection Letters

Simple Job Offer

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Size: 3 KB

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Salary Offer Rejection

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Size: 3 KB

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What Does a Rejection Letter Mean?

Receiving a rejection letter can mean any of the following:

  • For an applicant, it only means that the qualifications and competencies that are present in your resume does not pass the initial requirements set by the company where you applied.
  • For a business, it means that a proposal that you have given to another corporate entity has been professionally declined.
  • For an interviewer, it means that a person who you want to interview will not be able to provide his or her time for your requested interview schedule.
  • For the human resource department, a rejection letter means that an applicant has rejected the offer letter that you have given due to some reasons which may either be professional or professional.

Aside from our samples of various rejection letter templates, you may also want to browse through our downloadable samples of Business Rejection Letters for references in the creation of a specific rejection letter.

Business Rejection Letters

Simple Business Proposal

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Size: 12 KB

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Formal Business Loan

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Size: 2 KB

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Business Invitation

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Size: 2 KB

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Claim Rejection Letters

Insurance Claim

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Size: 3 KB

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Expenses Claim Rejection Letter

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Size: 3 KB

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Medical Group Claim

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Size: 50 KB

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Donation Rejection Letters

Donation Request

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Size: 2 KB

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Charity Donation

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Size: 3 KB

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Dos and Dont’s in Creating a Rejection Letter

If you will create a rejection letter, here are a few items that you should remember:

  • Always be respectful.
  • Maintain a professional demeanor.
  • Do not forget to show your appreciation for the transaction even if it will not push through anymore.
  • Always be precise in stating the reason for the rejection.
  • Identify the pros and cons of your decision and you may share it to the other entity involved in the transaction for your reason/s’ validity
  • Use a template that you may use as a reference in creating the rejection letter that you will provide to the entity who gave you either an offer or a proposal.

In creating a rejection letter, here are some things that you should not do:

  • Do not use words that are foul and inappropriate.
  • Do not just send your sample rejection letter template. Always review it for you to identify the items that may come as off to the entity who will receive the letter.
  • Do not send your rejection letter anytime. If possible, identify the appropriate time to reject an offer. Be aware of the business schedule of the entity who have given you the offer.

Other than the samples and templates that are available for download in this post,  we can provide you with more Sample Formal Rejection Letters in the link provided.

Employment Rejection Letters

Standard Employment Rejection Letter

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Size: 2 KB

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Formal Employment Internal Applicant

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Size: 3 KB

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Professional Employment Offer

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Size: 2 KB

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Email Rejection Letters

Email Job Offer

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Size: 2 KB

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Email After Interview

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Size: 2 KB

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Formal Rejection Letters

Formal Bid

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Size: 4 KB

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Formal Offer Rejection

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Size: 2 KB

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Formal Proposal

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Size: 5 KB

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Job Application Rejection Letter

A job application rejection letter is from a company who will not accept a candidate for employment. A few of the reasons why a business sends a job application rejection letter are as follows:

  • The applicant is not qualified for the position that he or she is applying for.
  • There is a more suitable applicant for the position where a lot of other candidates have applied for.
  • There is already a person who has been selected for the job position that the applicants who received a job application rejection letter were not able to get.

If you are on the other side of the transaction or you are an applicant who would like to decline a job offer from the company where you applied due to your own reasons, you may use our templates of Offer Rejection Letters for references in creating the specific letter that you need for this transaction.

Rejection Letter for a Supplier

Some businesses also writes a rejection letter for their supplier. A few reasons why a supplier is rejected includes the following:

  • The business may have experienced bad service from their current transaction with the specific supplier whom they just rejected.
  • There may be bad reviews regarding working with the particular supplier.
  • The quotation sent by the supplier may be too expensive for the business.
  • There may be other things included in the business proposal of the supplier that cannot be applied with the current transactions implemented by the business.

Internship Rejection Letters

Internship Interview

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Size: 3 KB

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Job Rejection Letters

Job Transfer

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Size: 2 KB

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Job Offer Thank you

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Size: 3 KB

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Simple Job Interview

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Size: 3 KB

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Membership Rejection Letters

Formal Membership Rejection

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Size: 2 KB

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Club Membership

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Size: 2 KB

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How to Write a Rejection Letter to Tenant?

If you will write a professional rejection letter to a tenant, here are a few guidelines that you may follow:

  • Explain the reason why an individual or a group has been rejected for tenancy
  • Identify whether the rejection for the tenancy transaction is due to the personal decision of the owner of the property or the inability of the tenant to provide the requirements needed by the owner
  • Assure the rejected tenant that the rejection has been created due to a professional decision

How to write a Rejection Letter to an Employer?

If you want will reject a job offer from an employer, here are a few suggestions that you may take a cue from in writing your rejection letter:

  • State the date when you received the offer letter.
  • Identify the reasons why you decided to reject the job offer rather than accept it.
  • Be thankful for the opportunity that the company would like to give you even if you will reject it.
  • Assure that the best rejection letter that you will write is professional and business-like.

If you want to download a specific kind of rejection letter, you may download our Application Rejection Letters for references.

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