The point of a letter is to convey information from one person to another or even to multiple recipients. It’s important that one knows how to properly structure the letter as well as know the kind of information he or she wishes to provide to whoever the recipient may be. You may also see promotion samples.
So in the event that you would like to create your own letter, or if you would like to learn how to do that, then you can easily go through any of our letter templates that will be able to help you make the type of letter that you need to send for the right kind of situation.
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What Is a Promotion Cover Letter?
A promotion cover letter is what one writes in the event that a person wishes to explain why he or she is interested in a certain job as well as placing in information wherein it shows that the person is qualified for it. Basically, it’s like the opposite of a job offer letter wherein instead of getting the offer for a position, you’re trying to show that you’re interested and that you’ve met the position’s requirements in the hopes that it will be offered to you. This is the kind of letter that you’re writing should you expect that your boss promotes you to that well-deserved spot in the company. So the letter should be able to recap everything from all the relevant experiences you’ve had, your knowledge of your employer’s current needs, and the progressive growth you’ve experienced and enjoyed with the company that you’re working with.
You cannot just presume that the hiring manger in charge of the employee assessment will just happen to know all about your background just because you’re working for the company. This is especially important to know if you’re working for a very large company. So what you’re going to want to do is to share specific details about yourself and your history with the company. Doing so can help ensure that these managers will take a close look at your resume to see if your qualifications actually do match with the needs of the position up for grabs.
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How to Write a Promotion Cover Letter
If you’ve been working for the same company for several years, then there will come a point where you’ll feel that you’re ready to take on a much higher responsibility. It could be that you’d want to take on more responsibilities that you know you can handle or that there’s a position that’s better than your current. Regardless of the reason, you’ll need to show that you’re ready to take it on, so the best thing you can do is to write a promotion cover letter to help you out. So here are a few instructions that will help you make a cover letter that will help make sure that your boss considers you for a promotion.
For the introduction:
- You must address your letter to one specific person. Considering that you’ve been working for the company for a long time, it’s imperative that the letter you’re writing is aimed at someone who can specifically help you get that much needed job promotion. Doing this can help make sure that your letter stands out while at the same time remain professional to the eyes of the receiver. So if you know that a position in your company has opened up, then the first thing you’ll need to do is find out who is in charge of hiring. If you can’t get that information or if there isn’t one, then you can address the letter to your supervisor instead.
- Make a proper introduction in your letter. As mentioned before, you can’t just expect those in charge of hiring to know about you straight away. You’re going to have to state your full name and your current position within the company. Include the name of your supervisor as that can start as a good point of where the hiring manager or committee can find more information about you.
- Once you’ve seen that there’s a newly appointed or free position within your company that you would like to take, then you’re going to have to show your interest in it when writing your letter. You’re going to want to be very direct about it by writing a brief sentence that explains why the position has caught your eye and why you want it. If there is no new position that has been opened, then you can always write that you’re interested in getting a promotion and why you would want one. However, you must remember that the tone of your letter must remain professional, but don’t be afraid to express enthusiasm in it as well.
- You must remember that you have to show that it is for the company’s best interest that you take up that position. Although you should show personal interest in whatever position has been opened up, you’ll have to remember that those in charge of hiring are only looking for those who best suit the position. What you have to do is to write a sentence that should explain how you think you could make a difference if you’ve attained the position. Don’t get too much into detail as you still have to write the body of the letter.
- Wrap up the introduction by placing a sentence that shows why you’re an excellent candidate for the position. You can continue to expand on this when writing the body of the letter, but first you’ll need to choose the most relevant qualifications that you have that should spark the receiver’s interest to continue on with reading your letter.
For the body:
- After the introduction, you’ll want to continue on expanding on all the relevant skills you have that are suited for this promotion. You’ll have to treat this as if you’re writing an application letter for any position that you want. So be sure that it should be around four to six sentences long and it should have as much details about your qualifications. However, you’ll also have to remember that everything must be concise, so anything that’s longer than two paragraphs has the risk of losing the reader’s attention.
- Give good examples of you putting your skills into action. Writing about you motivated for the position and that you’re qualified for it won’t be enough to get you that promotion. So make a brief statement regarding the experiences you’ve had where you’ve put theses skills to use. Just think of it like a watered down version of your work experience resume where you just point out the information that’s relevant to the position by placing it in a short sentence.
- Highlight any success you’ve had during your tenure with the company. If you’re asking for a promotion, then odds are that you’ve stayed in the company for a long duration of time. So if you’ve accomplished anything that you think is worth mentioning, then you should place this in your letter. The point is to show those in charge of hiring that you’ve been nothing but an asset to the company you’ve been working. In at least one of these paragraphs, you’re going to write at least one key achievement that you’ve accomplished and how it’s able to highlight the skills and qualities that you possess.
- Avoid making any kind of comparison to your coworkers. You might have other colleagues who would want to apply for the position as well, so you must resist the urge to try and putting your skills above the rest or imply that you deserve a promotion because one of your coworkers got one. So if you’re writing a promotion application letter, you’ll make a much more compelling argument if you focus on emphasizing your strengths rather than comparing yourself to your coworkers.
And finally, closing the letter:
- Show your gratitude by thanking the employer for his or her time to actually read your letter. It’s also a good idea to write about how much you’ve enjoyed spending time working for the company.
- In the event that you have any letters of recommendation, you should attach these to your email and mention that you’ve done so. If you don’t have any, then you could mention the names of any of your colleagues or your supervisor to help support you.
- You should also think about updating your work resume or your curriculum vitae (CV) to include every single highlight you’ve had while working for the company. You’ll need to mention in your closing paragraph of the letter that you’ve attached these files. Make sure that it’s in the PDF format to ensure that the reader is able to access the file.
- Conclude with the recipient that you would like to request for an in-person meeting. After you’ve done showing your thanks, you may ask to schedule a meeting where you’re able to discuss the possibility of the promotion. Place in your contact information so that the recipient will have an easier time in contacting you and you should also include the best way to reach you.