Irrespective of its purpose, a letter of application is generally very straightforward and formal in nature. It acts as the first point of communication between the sender and the recipient (which can be an employer or employee, the office authority or resident, a manager and customer and so on. A job application letter is written for various purposes ranging from applying for a post, seeking information related to a bank account, requesting the change of address in various departments like electricity, water and telephone and many others.
Begin the application letter by addressing the recipient.
As the letter is supposed to be formal, stick with a regular language and easy tone in the usage of the words.
The content of the application letter should be candid and to the point. Although, it is short and concise, but make sure it contains all the necessary information.
Though the application is written for a number of different causes, the format of an application letter largely remains the same. An application letter whether sent by mail or post should start with greetings for the reader and family in case of the informal letter. The words used in an application letter should be simple and assertive and should also explain the purpose of writing to the recipient.
An email application letter format can be sent without the complete mention of residential address of both the parties.
An application letter consists of the essential three paragraphs.
The first paragraph must explain the reason for writing the application in a brief two or three lines
The second paragraph must elaborate well on the reason without making the information appear drag and too overbearing.
The last paragraph must conclude the message with a polite thank you note and the contact details for the follow-up, if required.
Make sure the application letter sample is reflective of the subject in discussion and it covers all the necessary information.
Don’t Make the Letter Too Long– Try and not make the application letter too long as it will cause the reader to lose interest in the content. Keep it succinct and to the point.
Avoid Usage of Jargon– Make sure you don’t use flowery language in the application letter as it will make the application appear out place.
Tailor The Letter– Tailor the application letter to the job and company being addressed. This will help you express professionalism in your letter.
Check Spelling and Grammatical Errors– Don’t rely on spell checker. Read the letter carefully and make sure there are no silly grammatical or spelling errors. A small mistake in the letter can lead to a bad impression.