Real Estate letter templates are written by agents to communicate with clients for different reasons or vice versa. These issues may be property listings or land and plot sales, client inquiry letters or request for maintenance letters. These letters are a good way to reach out to customers personally. Each one of these letters differs from each other. The text of these letters should, therefore, have a positive and appealing tone to make the client feel special.
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5 Steps to Write a Real Estate Letter
Step 1: Use the Correct Tone and Words.
Keep your letter simple by using a professional tone with a friendly approach. Show that you care about every detail and are there to take care of things. Explain what services you provide, the skills you possess and your past work experience. Use a customer-centric approach. Mention those things that the customer would be interested in. A marketing letter, for example, should include incentives and promotional discount vouchers.
Step 2: Make It Visually Appealing
It is important to make your real estate letter visually appealing to the reader. Use bold lettering and bullets, leave white spaces wherever possible to emphasize on necessary points. Use readymade Real Estate Letter Templates to save your time. These templates are completely drafted and predesigned. So you just need to edit some text and insert images.
Step 3: Use the ‘Call Back’ Phrase
Try to give the reader just enough information so that they would call you for more details if they are genuinely interested. Use the phrases such as, ‘Call me for more details’ or ‘Give me a call to know about the best offer for you’ to get them interested enough to call back or visit your website.
Step 4: Be Specific and Keep It Simple
Concentrate on one specific topic and understand the needs of the target audience. Keep the wording simple and the length of the letter limited. Too long and detailed letters have a lesser possibility of being read out to the end. Keep the email short and direct. Avoid sending unnecessary attachments.
Step 5: Close With a Proper Postscript
Concentrate on the ending part as it is the part where the reader will rest his eye eventually. Therefore close this part with what you wish to convey, like what is the right time they can call you, or describe the first come first serve offer you have in store only for him/her.
14+ Real Estate Letter Templates
1. Letter of Intent Template Sample
This sample real estate intent letter template is a useful and carefully drafted document which can be used for initial proposals for purchases, mergers, contracts and so on. You will save loads of time and effort by just downloading and modifying this template to get the perfect document to initiate a deal.
2. Real Estate Offer Letter
State the offer price for your property by using this Real Estate offer letter template which is designed in a simple style. The letter is pretty designed with all the terms and conditions that need to be included in an offer letter. Just needs a bit of editing and your letter is ready.
3. Letter of Intent to Purchase Commercial Real Estate
Intend to buy a property? Use this free Real Estate letter template sample which comes with relevant headings and suggestive text to make your work simple. It comes in a simple format and standard size, easy to format and share across all file formats. You can just go ahead download edit and print.
4. Real Estate Agent Appointment Letter
Here is a well-drafted letter template that you can use to appoint a real estate agent for your company. It is a well-drafted document, all you need to do is edit the text to suit your business and it’s ready. It is a high-quality template which is easy to edit and print in minutes.
5. Real Estate Appraisal Thank You Letter
Expressing your thanks for the services offered by an estate agent is much easier by using this real estate thank you letter. It is designed to thank the agent/appraiser for all the help you have received from him/her throughout your property dealings and how grateful you are to him/her. It is a standard sized letter with suggestive headings and content.
6. Real Estate Thank You Letter to Seller
The best way to show your gratitude for being able to get your dream home is by using this sample real estate thank you letter. It is a free template which is easy to edit and download in all file formats. This template contains suggestive headings and text as well as customizable layouts.
7. Commercial Real Estate Offer Letter
This is one of the best real estate offer letter and it can be customized as per your requirements and sent to the property owner. It is a free readymade premium quality template which you can edit in the format you wish and it can be attached or shared across all platforms.
8. Decline Real Estate Offer Letter
You can politely decline any offers you do not wish to entertain by using this Real Estate offer rejection letter template. It is a free letter template which has suggestive dummy content. Show your gratitude for the offer made and how much you are thankful for that. You may give your reasons for not an accepting the offer.
9. Letter Template of Intent for Real Estate
Here is a letter you can use to convey that you are interested in purchasing a particular real estate property. This real estate intent letter is well designed to make the process of purchasing property easier and simpler by avoiding any problems that may arise due to misunderstandings.
10. Editable Home Offer Letter
There is nothing like a personalized home offer letter to get the right offers to come your way. Just use this real estate offer letter template and customize the colors, pictures, fonts and text. It is the first step towards buying, selling or renting your property to the right buyers in a competitive market.
11. Letter of Intent for Purchase of Real Property
Here is a simple but powerful purchase of intent letter template in pdf format. It is drafted carefully and clearly states the intention of purchasing the said property, hence the letter is more like a contract mentioning every clause in detail. This letter can be downloaded and used as a guideline for framing a purchase agreement.
12. Letter of Intent for the Purchase and Sale of Property
This Model property offer letter template is written with the intention of having preliminary discussions about the property that the buyer is interested in purchasing. It includes the property details but is not an agreement of sale and hence is not legally binding on the parties concerned.
13. Letter Listing Appointment Follow-Up
A real estate agent can find this real estate follow up letter template useful for contacting sellers to list their property by convincing them that you can help them to sell. However, you will have to add correct details about when and where you had met and discussed initial issues and remember to add the correct contact details.
14. Letter of Offer to Purchase Real Estate
This formal offer letter template is created to Purchase Real Estate is a brief but complete document which is more like a contract or agreement. It gives complete details about the seller and the buyers and their contact details. The document is legally binding because it is signed by both the parties named in the document.
15. Dear Valued Client Template
This is a thank you letter sample example template which can be used as a Real Estate Thank You Letter To thank the seller for choosing your firm to assist in the real estate sale process and all legal issues related to it. You can also enclose relevant materials to set the initial process in motion.