Project Archive Checklist

Organization Checklist

Date:	March 1, 2050
Prepared By:	[Your Name]
Project:	Document Organization and Archive

A project archive checklist is employed during the project closure phase to systematically organize and archive project-related documents and data. It includes tasks such as creating a project archive folder, securing sensitive information, and ensuring accessibility for future reference. This checklist ensures that essential project information is properly preserved, facilitating knowledge transfer and post-project analysis.

Project Documentation

Tasks	Description	Checklist Items
Document Creation	Creation of relevant project documents.	Check
Document Review	Regular review and updates of project documents.	Check
Document Finalization	Finalize project documents upon project completion.	Check
Document Protection	Ensure all project-related documents are secure and protected.	Check
Document Closure	Closure of all documents related to a completed project.	Check

Document Organization

Tasks	Description	Checklist Items
Document Classification	Classify documents based on the project and types.	Check
Document Grouping	Group similar documents for easy retrieval.	Check
Document Ordering	Organize documents in a logical and rule-based order.	Check
Folders Usage	Create designated folders for specific project documents.	Check
Document Labeling	Proper labeling of files for easier search and retrieval.	Check

Reminders

Always store documents in the correct designated folders.
Ensure all documents are labeled properly for easy retrieval.
Regular backups of all project documents are crucial to prevent data loss.
Stay compliant with the company’s data retention policy at all times.
Purging of irrelevant and outdated data should be done routinely.