Free Salon Vendor Management Checklist

Our Salon Vendor Management Checklist is designed to streamline the process of selecting, onboarding, and managing vendors effectively. Simply tick the boxes next to each task to ensure comprehensive oversight of vendor relationships and optimize salon operations.

Vendor Selection

• Haircare Products

• Skincare Products

• Nail Supplies

• Salon Equipment and Furniture

• Beauty Accessories and Tools

Contract Negotiation

• Negotiate pricing for bulk orders.

• Clarify payment terms, such as net 30 or 60.

• Discuss options for discounts on recurring purchases.

• Ensure clarity on product warranties and returns policy.

Vendor Onboarding

• Obtain vendor's tax identification number.

• Collect certificates of insurance for liability coverage.

• Set up vendor accounts in the salon's accounting system.

• Provide vendors with a copy of salon policies and procedures.

Relationship Management

• Schedule regular check-in meetings with vendors.

• Establish a primary point of contact for vendor communication.

• Address any issues or concerns promptly and professionally.

• Acknowledge exceptional service or product quality with positive feedback.

Performance Monitoring

• Track delivery times for orders.

• Monitor product quality and consistency.

• Evaluate customer feedback on vendor products/services.

• Review vendor performance against agreed-upon metrics.

Risk Management

• Identify alternative suppliers for key products/services.

• Develop contingency plans for supply chain disruptions.

• Monitor vendor financial stability and market reputation.

• Maintain updated contact information for emergency situations.

Financial Management

• Track vendor-related expenses in the salon's budget.

• Review invoices for accuracy and discrepancies.

• Negotiate payment terms to optimize cash flow.

• Consolidate orders to minimize shipping and handling costs.

Contract Renewal or Termination

• Review vendor contracts annually for renewal.

• Evaluate vendor performance against contractual obligations.

• Consider renegotiating terms for improved pricing or services.

• Initiate contract termination if vendor fails to meet expectations.

Documentation and Record Keeping

• Maintain copies of vendor contracts and agreements.

• Keep records of purchase orders and invoices.

• Document communication with vendors regarding orders or issues.

• Store all vendor-related paperwork in a centralized and secure location.

Continuous Improvement

• Solicit feedback from salon staff on vendor experiences.

• Attend industry trade shows or events to discover new vendors.

• Stay informed about trends and innovations in salon products/services.

• Regularly review and update vendor management processes for efficiency.

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