Request For Explanation Letter
[YOUR NAME]
[YOUR POSITION]
[YOUR COMPANY NAME]
[YOUR EMAIL]
[DATE]
[RECIPIENTS NAME]
[RECIPIENTS COMPANY NAME]
[RECIPIENTS COMPANY ADDRESS]
Dear [RECIPIENTS NAME],
I am writing this letter to provide a detailed explanation regarding the incident that took place on [SPECIFIC DATE] concerning [SPECIFIC INCIDENT OR DECISION]. This communication aims to clarify any misunderstandings and present a clear narrative and facts surrounding the event.
The circumstances leading to the event were as follows: [DETAILED DESCRIPTION OF THE LEAD UP TO THE INCIDENT]. During this time, [DESCRIBE ANY ACTIONS TAKEN OR DECISIONS MADE AND THE REASONS BEHIND THEM].
Attached to this letter, you will find [LIST OF ATTACHED DOCUMENTS OR EVIDENCE] that support my explanation and provide additional insights into the matter at hand. These documents are essential for a comprehensive understanding of the situation.
It is important to me to ensure that all facts and details are considered, and I am fully prepared to provide any further information or participate in a discussion to resolve any persisting doubts or questions.
Thank you for taking the time to review this matter. I trust this letter serves to clarify the situation and contribute to a mutually agreeable understanding. Please feel free to contact me via email or phone for any further clarifications.
Kind regards,
[YOUR NAME]
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