Late Payment Explanation Letter
[YOUR NAME]
[YOUR COMPANY ADDRESS]
[YOUR COMPANY NUMBER]
[YOUR EMAIL]
[DATE]
[RECIPIENTS NAME]
[RECIPIENTS COMPANY NAME]
[RECIPIENTS COMPANY ADDRESS]
Subject: Explanation of Late Payment
Dear [RECIPIENTS NAME],
I hope this message finds you well. I am writing to explain the unfortunate circumstances that resulted in the late payment on my account, [ACCOUNT NUMBER], which was due on [ORIGINAL DUE DATE].
The delay was primarily due to [BRIEFLY EXPLAIN THE REASON] for the delay, e.g., unexpected medical emergency, job loss, technical errors, etc. Despite my best efforts to manage my finances, this unforeseen situation significantly impacted my ability to meet my financial obligations on time.
I want to assure you that I take full responsibility for the late payment and understand the importance of timely payments in maintaining a good financial standing. To prevent such occurrences in the future, I have taken proactive measures, including [MENTION ANY CORRECTIVE ACTIONS YOU’VE IMPLEMENTED], such as setting up automated payments, adjusting your budget, discussing alternative payment schedules with other creditors, etc.
I deeply value our relationship and am committed to restoring your trust by ensuring timely payments moving forward. In light of this situation, I kindly request your understanding and consideration in waiving any late fees associated with this payment.
I am open to discussing this matter further at your earliest convenience and am available via [YOUR EMAIL] or [YOUR PHONE NUMBER]. Your cooperation and understanding in this matter are greatly appreciated.
Thank you for your attention to this matter, and I look forward to resolving this issue promptly.
Sincerely,
[YOUR NAME]
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