Tagalog Explanation Letter
[YOUR NAME]
[YOUR COMPANY ADDRESS]
[YOUR COMPANY NUMBER]
[YOUR EMAIL]
[DATE]
[RECIPIENTS NAME]
[RECIPIENTS COMPANY NAME]
[RECIPIENTS COMPANY ADDRESS]
Dear [RECIPIENTS NAME],
I hope this letter finds you well. I am writing to respectfully explain the recent situation that occurred at [EVENT OR LOCATION], involving [SPECIFIC INCIDENT OR ISSUE]. As you will understand, it is important for me to clarify the circumstances to ensure there is no misunderstanding.
On [DATE OF INCIDENT], it came to my attention that [DESCRIBE WHAT HAPPENED, KEEP THE DESCRIPTION SHORT AND FACTUAL]. The decision made at that time was based on the information available and was intended to [EXPLAIN THE INTENT BEHIND THE ACTION], e.g., "safeguard the interests of all parties involved" or "comply with company policy".
I realize that this action resulted in [DESCRIBE CONSEQUENCES]. Please accept my sincerest apologies for any inconvenience or distress this may have caused. It was never my intention to create a problematic situation.
To prevent such an occurrence in the future, I have taken the following steps: [LIST ANY CHANGES IN PROCEDURES OR POLICIES]. I am committed to ensuring that our [RELATIONSHIP OR PARTNERSHIP] continues on a solid and respectful foundation.
I value the opportunity to address this issue and am ready to discuss it further at your convenience. Please feel free to reach out to me via email at [YOUR EMAIL] or through any other communication method that you prefer.
Thank you for your understanding and attention to this matter. I look forward to resolving this amicably and continuing our productive connection.
Warm regards,
[YOUR NAME]
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