Suggested Letter Of Explanation
[YOUR NAME]
[YOUR COMPANY ADDRESS]
[YOUR COMPANY NUMBER]
[YOUR EMAIL]
[DATE]
[RECIPIENTS NAME]
[RECIPIENTS COMPANY NAME]
[RECIPIENTS COMPANY ADDRESS]
Dear [RECIPIENTS NAME],
I am writing to provide a formal explanation regarding [SUBJECT NEEDING EXPLANATION].
On [SPECIFIC DATE], [EVENT OR ISSUE OCCURRED] caused a significant impact on [RELEVANT AREA OR SUBJECT]. Despite efforts to manage the situation, [EXPLAIN THE COMPLICATION OR RESULT].
I have taken the following actions to address this matter: [LIST ACTIONS TAKEN OR PLANNED]. I appreciate your understanding and patience as we work through this process, and I am committed to ensuring measures are put in place to prevent a recurrence.
Should you require additional information or further clarification, please do not hesitate to reach out to me directly at [YOUR EMAIL]. I am eager to resolve this matter promptly and ensure all parties involved are fully informed of the adjustments and improvements being implemented.
Thank you for your attention to this matter.
Sincerely,
[YOUR NAME]
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