Clarification Letter to Employer
September 18, 2050
Mr. John Hamilton
HR Manager
[Your Company Name]
[Your Company Address]
Subject: Clarification Regarding Attendance Record Discrepancy
Dear Mr. Hamilton,
I am writing to provide a clarification regarding a discrepancy in my attendance record that was noted on September 15, 2050. It has come to my attention that there may be some misunderstandings related to my attendance on that date, and I would like to address them to ensure accurate records and clear communication.
The issue arose from an apparent inconsistency between the attendance logs and my submitted leave request. On September 15, 2050, I was scheduled to work a full shift; however, due to an unforeseen family emergency, I was unable to attend work that day. I had promptly informed my immediate supervisor, Ms. Emily Carter, about my absence and submitted the necessary leave request via the company’s HR portal. Unfortunately, it appears that there may have been a delay or error in processing this request, leading to the recorded discrepancy.
To clarify the situation, here is a brief summary of the relevant actions:
Notification of Absence: On September 15, 2050, I called Ms. Emily Carter at 8:15 AM to notify her of my emergency and the need for immediate leave.
Submission of Leave Request: I submitted an official leave request through the HR portal at 8:45 AM, providing all necessary details about the reason for my absence.
Documentation: Attached to this letter are the following documents for your review:
A copy of the leave request form submitted on September 15, 2050.
An email correspondence with Ms. Emily Carter confirming my absence.
Medical documentation supporting the nature of the emergency (if applicable).
I hope this letter provides a clear understanding of the situation and addresses any concerns regarding the discrepancy in my attendance record. I am committed to ensuring accurate and transparent communication and am available to discuss this matter further if needed.
Please feel free to contact me at [Your Email] or [Your Number] should you require additional information or wish to arrange a meeting.
Thank you for your attention to this matter.
Sincerely,
[Your Name]
Project Manager
[Your Company Name]
[Your Number]
[Your Email]
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