Lost Receipt Explanation Letter
[YOUR NAME]
[YOUR POSITION]
[YOUR COMPANY NAME]
[YOUR COMPANY ADDRESS]
[YOUR EMAIL ADDRESS]
[YOUR PHONE NUMBER]
[DATE]
[RECIPIENT'S NAME]
[RECIPIENT'S POSITION]
[RECIPIENT'S COMPANY NAME]
[RECIPIENT'S COMPANY ADDRESS]
Dear [RECIPIENT'S NAME],
I hope this letter finds you well.
I am writing to provide clarification regarding the lost receipt for the recent transaction on [DATE OF TRANSACTION]. Due to unforeseen circumstances, the original receipt could not be located. Please allow me to elucidate the details surrounding this matter.
The transaction in question occurred on [DATE OF TRANSACTION] at [LOCATION/STORE]. The nature of the purchase was [DESCRIPTION OF PURCHASE], amounting to [TOTAL AMOUNT]. Unfortunately, despite diligent efforts to locate the receipt, it has regrettably gone missing.
To compensate for the absence of the original receipt, I have attached alternative documentation that verifies the transaction. Enclosed, you will find [DESCRIBE ATTACHED DOCUMENTATION], which includes [SPECIFY ATTACHED DOCUMENTS]. These documents should serve as sufficient evidence of the transaction in question.
I understand the importance of maintaining accurate records and apologize for any inconvenience this may have caused. Rest assured, I am committed to ensuring transparency and accountability in all transactions.
Should you require any further information or assistance, please do not hesitate to contact me at [YOUR PHONE NUMBER] or via email at [YOUR EMAIL ADDRESS]. I appreciate your understanding and cooperation in this matter.
Thank you for your attention to this issue.
Sincerely,
[YOUR NAME]
[YOUR POSITION]
[YOUR COMPANY NAME]
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