Explanation Lapse Sample Letter
[YOUR NAME]
[YOUR POSITION]
[YOUR COMPANY NAME]
[DATE]
[RECIPIENT'S NAME]
[RECIPIENT'S POSITION]
[RECIPIENT'S COMPANY NAME]
[RECIPIENT'S ADDRESS]
Dear [RECIPIENT'S NAME],
I am writing to address a recent lapse that occurred in [BRIEFLY DESCRIBE THE SITUATION OR EVENT THAT LED TO THE LAPSE]. It is essential to provide clarity and transparency regarding this matter to ensure understanding and resolution.
The lapse occurred on [DATE OR TIME FRAME], when [DESCRIBE THE SPECIFIC CIRCUMSTANCES OR ACTIONS LEADING TO THE LAPSE]. I understand the importance of maintaining [MENTION RELEVANT STANDARDS, REGULATIONS, OR EXPECTATIONS] and acknowledge the impact that this lapse may have caused.
I want to assure you that steps are being taken to rectify the situation and prevent similar lapses from occurring in the future. Our team is conducting a thorough investigation to identify the root cause and implement corrective measures promptly.
In support of this explanation, I have enclosed [LIST ANY SUPPORTING DOCUMENTS, EVIDENCE, OR REPORTS] that provide additional context and evidence regarding the lapse. These documents demonstrate our commitment to transparency and accountability in addressing this issue.
Please accept my sincerest apologies for any inconvenience or concern caused by this lapse. We value our relationship with [RECIPIENT'S COMPANY OR ORGANIZATION] and are dedicated to ensuring that such incidents are addressed effectively.
Thank you for your understanding and cooperation in resolving this matter. If you have any further questions or require additional information, please do not hesitate to contact me directly at [YOUR CONTACT INFORMATION].
Sincerely,
[YOUR NAME]
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