Free HR Department Induction Checklist

Notify Relevant Departments

Inform IT, Facilities, and the employee’s department of the new hire’s start date.

Prepare Workspace

Set up the employee’s desk, computer, and any necessary equipment.

Organize Welcome Kit

Include company swag, an employee handbook, access cards, and necessary documents.

Welcome Session

Conduct a welcome meeting with HR and key team members.

Company Overview

Present an overview of the company’s mission, values, culture, and history.

Policies and Procedures

Review essential policies, including code of conduct, dress code, and workplace behavior.

Complete Documentation

Collect and verify necessary paperwork (tax forms, identification, etc.).

Benefits Enrollment

Provide information about health insurance, retirement plans, and other benefits.

IT Setup

Ensure the employee has access to email, software, and company systems.

Department Introduction

Introduce the new hire to their team and supervisor.

Job Responsibilities

Discuss the employee’s job description, expectations, and key performance indicators.

Training Schedule

Outline a training plan, including essential training sessions and timelines.

Health and Safety Training

Provide training on workplace safety protocols and emergency procedures.

Compliance Policies

Review any industry-specific compliance regulations relevant to the role.

Team Building Activities

Encourage participation in team lunches or social events.

Mentorship Program

Assign a mentor or buddy to help the new hire navigate the workplace.

Regular Check-Ins

Schedule follow-up meetings at the end of the first week, month, and quarter to discuss progress.

Feedback Collection

Gather feedback from the new employee about the induction process to identify areas for improvement.

Performance Review

Conduct a performance review at the end of the probation period to assess the new hire's integration and performance.