Sample Attendance Issues Disciplinary Letter
Date: [Insert Date]
To:
Mary Jones
Customer Service Representative
Customer Support Department
Davis Corporation
Subject: Disciplinary Action Regarding Attendance Issues
Dear Mary Jones,
This letter serves as an official notification regarding ongoing attendance issues that have not improved despite prior discussions and warnings. As a valued member of our team, your presence and punctuality are critical to the smooth operation of our Customer Support Department.
Background
It has come to our attention that there have been repeated instances of tardiness and unapproved absences. A review of your attendance record reveals the following instances of concern:
November 7, 2050 - Arrived 35 minutes late without prior notice.
November 14, 2050 - Unapproved absence for the entire shift.
November 20, 2050 - Failed to report to work on time, arriving 50 minutes late.
Previous Warnings
As you are aware, these issues have been previously addressed. On October 15, 2050, we had a conversation regarding this matter, during which you were reminded of the company’s attendance policy. Additionally, a written warning was issued on November 1, 2050, outlining the expectation for immediate and sustained improvement.
Company Policy
As stated in our employee handbook, consistent attendance and punctuality are essential for maintaining productivity and team morale. Repeated violations of the attendance policy are grounds for disciplinary action, up to and including termination.
Required Improvement
To address this issue, you are required to:
Report to work on time as scheduled.
Notify your supervisor at least two hours in advance if you are unable to report to work.
Avoid any unapproved absences moving forward.
Failure to demonstrate immediate and sustained improvement will result in further disciplinary action, up to and including termination of employment.
Next Steps
This letter will be placed in your personnel file as part of your employment record. We encourage you to take this opportunity to address the concerns outlined and uphold the standards expected of all employees. If you require assistance or have extenuating circumstances affecting your attendance, please communicate with your supervisor or Human Resources immediately.
Acknowledgment
Please sign and return a copy of this letter to confirm your acknowledgment of its receipt and content.
Sincerely,
[Your Name]
Human Resources Manager
[Your Company Name]
Acknowledgment of Receipt
I, Mary Jones, acknowledge receipt of this disciplinary letter dated November 25, 2050. I understand the contents and expectations outlined herein.
Signature:
Date:
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