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Being in the business world requires a lot of documents that have to be written. These range from proposal letters to references letters to letters of intents and more! It can be quite daunting and time-consuming writing all these when a template can make your life a little bit easier. Our Ready-Made Business Letter Templates in Apple (MAC) Pages are the perfect solution for all your business needs! Our templates are all professional yet with a personal touch. Click on the download button now and start customizing your very own letter for free!
Business letters are, perhaps, one of the most vital documents in the corporate world as these letters serve to convey information from one company to another. Thus, there is a need for these letters to be formal as they are most likely sent to your clients and business partners. How does one write a business letter using Apple (MAC) Pages? Here are some steps you can follow.
The first step when writing any letter is to pen down your address. However, if you will be printing your letter on a paper with your company’s official letterhead, then you may skip this step. Next, write down the date of when the letter was made, not when it is intended to be received. In the line after the date, write down the inside address which is simply the recipient’s address.
For your letter’s salutation, it is best to know who exactly you are addressing the letter to. Typically, you would use the person’s title and then their last name followed by a colon. However, there may be cases when you might not know the recipient’s name. In such cases, please use a nonsexist salutation. You may also use their full name (for example, Dear Sam Evans:) if you are not able to determine their gender based solely on their name.
This part of the letter will take up the most space. If your letter follows a block style or even a modified block style, then it should be single spaced and left justified. You may now start your letter with a simple introduction that should state its purpose. The following paragraphs should support the main idea you wrote in your introduction. For your last paragraph, you should request a call of action from the company or individual receiving it. If needed, you can refer to a sample online or to a finished template.
Your complimentary closing should be in the same vertical line as your written date. Remember to only capitalize the first letter of your closing (for example, Thank you, Respectfully yours, Sincerely yours, etc.) This is then followed by your name and then signature. Make sure that you also proofread before sending or printing our printable letters.
P.S. means postscript, which is used to add any further details that the writer may have forgotten and the letter has already been written and signed.
A business letter is usually used by a company for their external correspondence. This means that it is sent to an outside company. Meanwhile, a business memo is for a company’s internal communication. The recipients of a company’s memo are usually its employees.
Times New Roman in the size 12 is the most commonly used font and size. Another popular choice is Arial. However, if you want to choose a font outside these traditional ones, you may do so. Just make sure to choose a font that still looks professional and formal.
These are generally the parts of a business letter:
The following are simply some of the most commonly used abbreviations in business letters: