How to Create a Gantt Chart?
There are several ways to map out a project timeline or a schedule, one way is to create a Gantt chart. This type of document enables the viewers to see what specific measures to take done at a particular time. Moreover, it gives the people—clients or employees, for example—a clear picture of how a project will run from start to finish.
A Gantt chart is a beneficial tool used for effective project management. In creating a Gantt chart, one should strategically plan how to use time efficiently. The right Gantt chart bears a significant role in the success of a project. To guide you with the process, we will walk you through five simple ways to create a Gantt chart.
1. Determine Project Goals
An effective project planning starts with identifying the project’s goals. Before you get started in creating the Gantt chart for your business or personal needs, you first have to specify your goals. Moreover, you should identify the purpose of the chart. Is it for the completion of a construction project? Perhaps to aid you in planning an event? Or maybe to help you manage your class schedule? A Gantt chart has various purposes, be sure to specify yours.
2. Download a Template
To save you from the hassle of having to create a chart from scratch, our site offers you a wide selection of Gantt Chart templates you can download. You can edit our templates in several software applications such as Microsoft Publisher, Microsoft Word, Apple Pages, and Apple Numbers. With these templates at your disposal, you will have a neat presentation of your project schedule. You may also look for sample charts online for you to have an idea of its structure.
3. Specify Timeframe
Next, specify the timeframe of the entire project. A Gantt chart may be weekly, monthly, or yearly—depending on the urgency or weight of the project. Input the dates on the upper portion of the chart. However, it is not necessary to write the specific date on the flow chart, you can just write the day (Monday-Sunday) or month (January-December).
4. Break Down Tasks
Avoid writing tasks that are too general. For you or your team to be more productive during the duration of the project, it is essential to break down tasks. In doing so, make sure that they are manageable and specific enough. Breaking down tasks will keep you from feeling overwhelmed especially when you are handling big projects. In the Gantt chart, the list of tasks is usually on the left portion.
5. Indicate the Duration of Each Task
After typing the list of tasks to be accomplished, indicate when the assigned employee should start doing a specific task. Moreover, set deadlines for each one. On the chart, create a progress bar beneath the start date and end date for each activity. A progress bar is a capsule-like horizontal bar used to identify the duration of the project immediately. Lastly, add milestones to mark vital dates or completion dates.