How to Create a Committee Meeting Minutes in Google Docs

Among the 182 senior managers surveyed by the Harvard Business Review, 65% of which claim that meetings make it almost impossible for them to complete their work. Although we can consider meetings to be an avenue for business communication, given the time you take away from a person's day, you need to make sure these meetings are worthwhile. Listed below are a few tips to help you manage your corporate meeting minutes effectively.

1. Create an Agenda for the Meeting

It's a good idea to prepare a meeting agenda before calling it. It serves as an opportunity for members to develop what they need to actively participate in the discussion. As for urgent meetings, you can send out a business memo a few hours before.

2. Take Down Notes

When drafting the meeting minutes, it's best to take notes of the discussion instead of relying on your memory to recall even the smallest details. Audio and video recordings might help, but they can be risky if you aren't careful.

3. Keep It Concise

Don't waste your time writing things down verbatim. Some meetings can last for hours on end, so you can only imagine how difficult it would be to keep everything on check. Instead, focus on the essentials. Prioritize information that you know you'll need in the future.

4. Organize Your Data

There's nothing worse than a cluttered layout on a business document. Note that meeting minutes outline what went down during a meeting, which means that the report will come in handy for managers to review down the line. Thus, you don't want to make it difficult for readers to find the information they need from the document.

General FAQs

  • What is meant by minutes of a meeting?

  • Why do we take meeting minutes?

  • Who writes the meeting minutes?

  • When do you write meeting minutes?

  • What are the main components found in the meeting minutes?

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