Late payments discourage businesses, especially if they require finances in functioning. To avoid this from happening in your IT and software business, you need to issue a document that will remind your clients to pay on time. Make one now by downloading this comprehensive, premium, and high-quality IT and Software Invoice Templates in Microsoft Excel. These templates have original suggestive heading and content that you can edit and customize effectively. Moreover, you can personalize these templates using any version of Microsoft Excel. Start issuing invoices by subscribing to our invoice templates now!

How to Make an IT and Software Invoice in Microsoft Excel

As small businesses track their finances, they would require several source documents to represent each transaction, like an invoice. Upon issuance, it serves to remind clients to settle their payment accordingly. Since there are a lot of things to consider when making an invoice, our guidelines below will make it easier for you especially if you're doing it using Microsoft Excel.

1. Make the Content Relatable

As an IT company, you will encounter various types of customers. Keep your invoice simple and direct. Use brief management methods in making a list of goods or services. For example, instead of simply listing your IT and software products or services, you can provide short descriptions to make it understandable.

2. Know the Recipient Well

According to Concur Invoice Data, in a busy month, the duplication rate of the invoices rises up to 1.29% or 6 duplicate invoices monthly. This throws away a lot of the company's finances and efforts. To avoid this from happening, you need to know your recipient. Make sure that you address the right person in your invoice. Also, indicate a unique tracking code for each document.

3. Provide Multiple Payment Terms

Unlike quotations, invoices come with several payment terms. Be flexible in considering the payment terms. Consider those payment terms that will encourage your customers to pay on time. Do you allow credit payment? Cash upon delivery? Or any other method. Decide what is best for your business.

4. Give Rewards to Those Who Pay Early

The main purpose of making your simple invoice is to ensure you're paid on time, so encourage your clients by introducing incentives to those who can pay earlier. But first, you need to decide on a specific time frame. A sample of an incentive that you can include is granting your client a 0% interest rate when availing of your repair services.

5. Impose Penalties to Late Payments

If giving incentives is a great way to motivate your client to pay on time, charging for late payments will also do the trick. Add penalties to those who fail to pay within the specified time frame, especially if the purchase payment is urgent. However, you need to prepare yourself for feedback from your customers after implementing this.

General FAQs

  • What is an IT and software invoice?

  • What is the difference between an invoice and a receipt?

  • Are invoices considered legal documents?

  • What is the difference between an invoice and a bill?

  • Does an invoice need to be signed?

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