How to Create an IT and Software Scope of Work in Google Docs?
According to Gallup, Inc., 70% of employees feel that the management or managers do not provide clear goals and scope of work, which leads to inefficiency in their productivity. At the same time, another study from the same source states that only 15% of employees say that their company provides good communication lines and directives. Through these numbers, we can conclude that having clear communication within the workplace increases the efficiency and effectiveness of work. Hence, to help your company projects, we have provided steps below on creating a perfect scope of work document that will surely maximize productivity.
1. Be Direct
As told earlier, confusion leads to inefficiency, so to counter it, you should be direct. Create a Google Docs file and proceed with a 'Blank' document. Never write vague lines within your scope of work plan document. Make sure that you put proper and precise descriptions and have explicit details as well. Add distinguished details in different paragraphs to specify details. Never assume without supporting details regarding the project's timetable, fundraising, and other aspects.
2. Draw a Picture
You should draw an image within your scope of work or project scope document. This will help your company remember the details as they see the image connected to it. Make sure that you describe the goals and aims appropriately.
3. Provide Definition
Your document can be extended. That's alright. However, the problem with long materials is terminologies and jargons that other people not working within the industry might find disturbing. To make things easier, you should define your terms within your scope of work. Rember, the statistic earlier, make sure that your deliverables and implementation are adequately set with proper descriptions.
4 Incorporate to Documents
Lastly, you should try to coordinate your documents and papers to improve your project management better. If you have a website, incorporate the plan there. Make sure that you don't miss out on the chance of providing everyone a clear view of your work style and how they can help you develop it. Remember, you are not working alone; your employees are your best asset.
What is the scope of work in a project?
The scope of work is a document that details the deliverables of the projects. It is an agreement between a client and a business that explains how the business will fulfill the project given by the customer. Included in the scope of work are the project timetable, milestones, and other deliverables of the project.
Is the scope of work a contract?
No, the scope of work is not a contract and will never act like one. However, the scope of work is a document that will support a contract when it comes to defining the expectations of the two parties. Through this document, people can see if they are on the same page.
Why do we need to have a scope of work for a project?
The scope of work of a project is essential because it gives out the details of how the employees or vendors will move towards fulfilling the project. They detail the deliverables of a project and provides clear communication between the two parties on how to progress with the project.
What is the difference between a scope of work and a statement of work?
There is a little difference between these two documents. Instead, the other supports the other. The scope of work is only a section of the statement of work. The statement of work provides the bigger picture while the scope of work is the details.
What is the difference between a scope of work and a proposal?
The proposal differs from the scope of work, as this document states why the company should do the project. However, a scope of work provides details in fulfilling the goals of the project listed within the proposal.