Meeting Letter Templates

Request a Meeting with a Client, Business Partner, Employee, or Staff Member Using Our Meeting Letter Templates on They're All Professionally Written and Follow a Formal Tone. Use Them to Set Appointments, Disseminate Notice for Upcoming Meetings, and More. Our Sample Letters Are Easy to Edit. Grab One for Free Today! See more

Not only a meeting can solve problems and foresee opportunities, but it also strengthens your bond within the company. But before a meeting happens, you still have to invite people to attend. You can do that by sending out meeting letters to the attendees. If you want less hassle for that, then choose from our collection of ready-made Meeting Letter Templates! These are 100% editable and printable. Each letter is professionally written for you. Using one of these templates undoubtedly saves your time. It also saves you from stress. What are you waiting for? Download a template now! Don't forget to subscribe to our subscription plans, too!

How to Make a Meeting Letter?

According to, Americans have 11 million meetings a day. Unquestionably, meetings are significant events for companies and organizations. In a meeting, people can learn new ideas and solve current and future problems within their company. Apart from this, before a meeting happens, you first have to invite people to be present. One of the easiest ways to do that is through a written form of communication called meeting letters. 

Ready to make a meeting letter for the attendees? Here are the tips that can help you make one:

1. State the Schedule of the Meeting

One of the vital details of your meeting invitation letter is the schedule or appointment. You have to include the date of the meeting and the time when you're going to meet. Also, don't forget to drop the area where the meeting will take place.

2. Note What the Meeting Is About

Don't leave your recipients wondering what kind of meeting they will be attending to. Consider including the list of the topics you're going to cover. This will help them prepare for it.

3. Establish Formality

Formal language is a must in a business letter. You need to be formal in your chosen words and phrases. Avoid being emotional because formality means you're impartial.

4. Indicate the Other Essential Details

Aside from the schedule, your letter has to include other essential information that an employee or staff has to know. You may include any request or other details. If you have none, you don't need to write any.

5. Keep It Direct

Any formal letter has to be short and concise. To do this, you need to be direct to the point. Stop beating around the bush. Say what you need to say without adding descriptive words or words that can lengthen your letter.


  • How do you request a meeting?

      You may request a meeting through an email. Request that you would want to meet with the person. State the information you wish the people would discuss in the meeting. Don't rush the person. You can ask the person when is his or her free time to meet or you can tell yours. Lastly, ask for a reply.

  • What is the purpose of a meeting?

      The purpose of a meeting is to discuss things like problems, upcoming events, projects, and more. A meeting helps people have decisions for the mentioned things. 

  • How do I confirm an appointment?

      Tell the recipient that you received the invitation and that you confirm to attend. Also, add some details about the meeting, like the date, time, and place. Next, tell the person that he or she can call or email you if there are any changes.

  • What does a letter mean?

      A letter is communication through written form. People can communicate through letters by writing what they want to say and sending them to their recipients.

  • Who invented letters?

      Scholars say that the Phoenicians developed the alphabet (letters).