Drafting minutes of a meeting is a pain but is otherwise important to the business. Meeting minutes can be informal or formal notes of what transpired during a meeting. It is a useful tool later on in reviewing basic agenda of the meeting, important statements made during the meeting, following up on any deliverables after the meeting and a lot of other information.
The basic information that need to be recorded in the meeting minutes are the following:
Meeting minutes always start with recording the date, time and location of the meeting. Get easy to edit minutes of the meeting at Template.net for any of your meeting minutes needs.
The reason or purpose of the meeting is then highlighted or recorded.
Attendee names and those unable to attend are indicated.
Agenda items discussed are recorded as well as any relevant items relating to what was discussed
Decision made by the staff or those in the meeting are recorded as well. For professional quality meeting minutes, head over to Template.net and download fully editable meeting minutes template for an easy summary of your meetings.
The action plans drafted are noted along with the persons responsible for each task as well as the deadline for completion of the task.
The sample schedule of the next meeting is set to follow up for updates regarding the action items and other matters for future discussion.
Besides all the information above, reasons for having the minutes recorded are the following:
Since the above mentioned information need to be included, this provides a standard when conducting meetings in order not to forget any other agenda being discussed. Follow standards for meeting minutes using meeting minutes templates available for instant download at the site.
In compliance with state or national laws relating to tax returns, minutes offer legal protection since it is considered a legal document to back up any actions that the board or management makes affecting the business.
Meeting minutes help make the decisions of management and those who attended be known to those not present during the meeting. They inform the whole staff the direction or path that the company wishes to follow and what needs to be done to stay on that path and eventually achieve the target.
By reviewing meeting minutes, progress of what was discussed and decided on previous meetings can be easily tracked for monitoring and for measuring the percentage of completion or success for each task.
More importantly, meeting minutes contain the persons responsible for the accompanying actions decided during the meeting. Assigned persons are accountable for accomplishing the assigned task that the person has accepted. This will be crucial in holding responsible parties accountable for the tasks assigned during the next meeting or on follow ups or updates.
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