Meeting Templates

General FAQs

• What are the Types of Meetings?

  • The most common types of meetings are:
  • Team Building Meetings.
  • Innovation Meetings.
  • Information Sharing Meetings.
  • Decision Making Meetings.
  • Status Update Meetings.
  • Problem Solving Meetings.
  • Board Meetings. 

• What is the Purpose of Conducting Meetings?

  • Meetings help people to gather and discuss important ideas. 
  • It helps in ideas exchange. 
  • It creates a better situation for any sort of planning. 
  • Meetings help in arriving at crucial decisions and deciding problem-solving tactics. 

• How to Plan a Formal Meeting?

  • Set the meeting objectives. 
  • Invite attendees by notifying them of the meeting location, time, and subject. 
  • Create a meeting agenda. 
  • Plan control maintenance. 
  • Follow-ups. 

• What are the Essential Documents Required in Formal Metings?

  • The meeting plan or the meeting agenda. 
  • Attendance sheet. 
  • Terms and acronym glossary. 
  • Code of conduct/ ethics. 
  • Meeting minutes of the previous meetings.
  • Note of the current meeting minutes. 
  • Presentation paper or documents. 
  • Attachments to minutes.
  • Action sheets. 
  • Weekly or monthly work progress report. 

• What are the Advantages of Conducting Meetings Frequently?

  • It helps in increasing team members' engagement and collaboration. 
  • It helps in better accountability. 
  • It gives a shared sense of purpose among the team. 
  • It also gives various opportunities for personal and professional growth.