What is a Travel Quotation?
A quotation is a type of document a vendor, seller, or service provider would give to a client or customer. This document generally lists the goods, products, or services with the corresponding costs. The term “quotation” is used interchangeably with a bid proposal, a quote, an estimate, or a tender. Usually, this document is prepared upon the quotation request of a customer.
Like travel invoices, a travel quotation is one type of quote that deals with services relating to travel, adventure, trip, or tour. The travel agencies typically provide them.
How to Create a Travel Quotation
If you’re running a travel agency and you would need travel quotation templates to customize, then, you’re on the right track. Create stunning and professional business quotations using our ready-made travel quotation templates. To help you with preparing a business quote, like travel quotations, consider the tips provided for you below:
1. The Tools You Need
The tools to be used can be of any word processor or spreadsheet software program to create a quotation. If you’re using a computer, you can use Microsoft Word, Publisher, and Excel. Also, these templates can be edited in Google docs and Adobe file formats. Nevertheless, if you’re a Mac user, you need to edit it using Apple Pages and Numbers. Whatever device you are using right now, make sure you have either of the mentioned word processors and spreadsheet software programs.
2. The Templates to Download
Template.net has a wide variety of quotation templates that you can download and edit for free. In choosing a template, consider the design. Make sure it represents the brand of your travel agency.
3. The Travel Quotation Header
On top of your travel quotation document are the relevant information that must be written accordingly. The information may include the word “Quotation,” the letterhead, the quotation number, the quotation date, the terms of payment, and the customer’s name and address. Like most letter writings, these things are crucial and should be put to details formally and professionally.
4. The Travel Quotation Body
The body of the quotation, in general, involves a thorough description of the goods or products supplied, the quantity of the products, the price per unit, and the total amount for individual commodities. In the case of travel services, the scope of work and the cost of travel should be described in the travel quotation body. To avoid confusion, you have to be as specific as possible. In doing this, you need a separate sheet/sheets to attach containing drawings or other specifications that would greatly help to make things more precise and understandable.
5. The Travel Quotation Footer
The travel quotation footer must include the total amount of business services, tax amount and total after tax (if applicable), the validity of the travel quote, travel agency authorized signature (if necessary), and other instructions and policies.
It is important to note that you have to seek legal advice when drafting a travel quote, especially on the aspect of drafting the terms and conditions.