What Is a Work Order?
A work order is a task or a job that can be assigned to someone for its development. It is a formal document that gives an authorization of maintenance, repair, or work to be done. Word orders are also designed to push production that is needed to control the work process. Work orders request can be made by a staff member in the form of a letter to the management of a company, but usually, work orders are a result of a customer.
How to Create a Work Order
If you run a business that requires help from a professional on a regular basis, you will surely need a work order. A work order might look like an easy task, but it can be complex in many circumstances. A work order is served as an aid for a poor performing process. In order for you to achieve these benefits, you need to make yours now. Do you want to know how? Well, here are a few guidelines as to how to create a sample sheet.
1. Outline the Work Order
You must start with the basics. Outline your work order, make a flow chart, and divide it into four sections: provide the full and active contact information, specifying the job assignment, list down the issues or problems, and its work description. For the contact information, provide an invoice remittance address if it is different from your company address. Also, indicate in the first section the work order number, job number, and date of the contract.
2. Explain the Issues
Explain the detail and issues that you need a professional service to stop. Indicate a brief explanation of each problem, as well as details that would help the professional successfully do the task. For instance, if you need a service for maintenance of the elevator of an engineering company, you can provide information when the assigned workers will be present and how to contact them. Also, provide the professional with the work schedule and deadline for the work to be finished.
3. List the Requirements
Each requirement and job description needed for the construction of the job must be included in the work order. Clarify as to who is assigned for providing the materials for the work for tracking purposes. Also, the required tools can be provided by you or the professional. If a professional requested you to be the one to provide, make sure that you purchase tools and requirements that are in good condition.
4. Include Terms and Conditions
Provide a section at the bottom of the work order for the disclaimers and additional rules for the job. For instance, you can give more details for invoice remittance, indicate the confidential pieces of information about the job or conditions about unexpected events that would possibly happen. In that way, you can clarify to the professional about the additional important information needed.