There may come a time when one of the parties involved in a contract will suddenly wish to cancel the negotiations that have been made. However, it is important the other party is notified regarding the matter. That is why it is important to learn how to make a contract cancellation letter. This article will provide you with the information needed in order to properly make one.
5 Steps for Creating a Contract Cancellation Letter
Step 1: Specify Who the Letter Is Meant For
When making any type of letter, you must always place information on the individual or business that you intend to send it to. When doing so, be sure to include that person’s complete name and address. If you’re sending it to a business, then include the business’s complete name along with the representative that you’re supposed to send it to.
Step 2: Put in the Date
The letter must contain the date in which it was made as it can be used to verify when specifically one notified the other party regarding the contract cancellation. Make sure to include the exact month, day, and year when writing down the date.
Step 3: Greet the Recipient
You will have to greet the recipient appropriately before you can start writing the body of the letter. Treat this as a business letter wherein you need to keep the tone formal at all times. Start by greeting the recipient by addressing him/her with either “Mr.” or “Ms.” followed by his/her last name.
Step 4: State the Purpose of the Letter and Other Details
Now you must point out the reason as to why you made and sent the letter. Create statements which will help the recipient understand why you are forced to cancel whatever contract you have with him/her. You will also want to include details such as when specifically the contract should be canceled or anything else that the recipient must learn about.
Step 5: Close the Letter Appropriately
You are going to have to close the letter by thanking the recipient for taking the time to go through it. It is best that you include your phone number and email address so that the recipient may contact you whenever he/she may have concerns. Lastly, place your complete name and signature at the bottom to finish the creation process.
6+ Contract Cancellation Letter Templates
1. Notice of Cancellation of Contract Template
When the time comes that you have to notify someone that you wish to cancel that the two of you are involved in, then you are going to want to download this template. With it, you can create a letter that you can send to the other party which states the reason for the cancellation and any other information that you feel should be included.
2. Free Contract Cancellation Letter
In the event that you are looking to make a contract cancellation letter, then this is the template for you. If you decide to download it, then make sure to use either Google Docs, Microsoft Word or Apple Pages so that you may properly open and edit it. Also, don’t forget to include the information it needs that the receiving party will have to know about.
3. Service Contract Cancellation Letter
Let’s say that you’re running a business in which you have to provide specific services for your customers and clients. There might be specific jobs wherein a customer or client is not able to uphold whatever obligations that are stated in the service contract that they have been made to sign. Should that be the case, then you will want to download this template to create a letter which will notify the other party that the contract has been canceled.
4. Free Notice Of Contract Cancellation Letter
If you are looking for a free template that will allow you to create a contract cancellation letter, then this is definitely the one that you will want to download. Once you have it, all you have to do is to open it with the right program and then proceed to put in the information it needs to be the contract cancellation letter you’ll want to send.
5, Employee Contract Cancellation Letter Template
When an employee is no longer able to perform in a manner that meets expectations or has done something that’s against the regulation and policies of a company, then the employer has no choice but to terminate his/her contract. Before that can be done, the employee to be terminated must be notified regarding the matter. Use this letter template to make a document that will effectively tell the employee about the matter.
6. Fixed Term Contract Cancellation Letter Template
There are some people who enter into a fixed contract with a business wherein they are only employed for a set period of time. However, it is possible that the contract may have to be canceled due to certain circumstances. Should that ever happen, it is best that one is able to send the other party a contract cancellation letter. Download this template so that you can easily make and send when for when the time comes that you have to.
7. Business Contract Cancellation Letter Template
Let’s say that your business is in a contract with another wherein both are in a working relationship. wherein they are required to provide one another with what they need. However, certain circumstances have forced you to decide that the contract must be canceled. Should that ever happen, then you should download this template. You may use it to to make a letter which specifies the reason as to why the contract has to be canceled and other details such as the date of its termination.