Nothing really runs as smoothly as possible. Chances are things will often go wrong whenever there is a possibility to do so. Such is Murphy’s law. These disruptions can be big or small. Yet, no matter the size of these disruptions, it is our nature as humans to adapt to such changes. No words encapsulate this spirit more than a piece of British World War II propaganda: “Keep Calm and Carry On”. You may also see Free Plan Templates.
This same human spirit of perseverance and ingenuity should be found in organizations should they wish to survive. As they are run by people and composed of people, an organization will also be subject to unforeseen struggles. In the best case, these incidents will be just minor inconveniences that will have no effect on the organization’s daily business. However, there is also a worst case scenario and such a scenario would entail a stoppage of the organization’s affairs for an extended period of time. Such stoppage could mean a loss for the business that it could very well not recover from. You may also see Contingency Plan Templates.
These are the times that a plan would be very helpful. Business plan, operational plan, strategic plan, operations plan – these are some plans that can help run a business. However, although these plans might contain contingency steps on how to deal with problems concerning the stoppage of business, they will not be too specific to it. A plan that usually works is the business continuity plans.
Business continuity planning or business continuity and resiliency planning is the process of creating systems of prevention and recovery to deal with potential threats of a company. Threats, in this case, can range from natural disasters (earthquakes, storms, floods, etc.) to human-caused catastrophe (war, terrorism, sabotage, etc.). Any event that could negatively impact the usual operations of the company such as, supply chain interruption, loss of or damage to critical infrastructure, should be included in the plan. You may also see Farm Business Plan Templates
This makes business continuity planning a subset of risk management. The main purpose of a business continuity plan is to outline a range of disaster scenarios and the steps in the response that the business will take in such scenarios. These plans are written ahead of time and can also include precautions to be put in place. All in all, a business continuity plan is a set of contingencies to minimize potential harm to an organization during adverse scenarios. You may also see HR Consulting Business Plan Templates
A business plan is the overall plan of your business. It includes all the plans that your business needs to accomplish the goals it needs to accomplish. Obviously, the business continuity plan will be part of the business plan. The size and complexity of this business continuity plan will depend on the size and complexity of your business. However, to make a business continuity plan or BCP, it will need to have the following elements: You may also see Advertising Business Plan Templates.
1. Introduction – This section includes information on the distribution of your plan, its objective and a summary of the common terms that are used in the plan. The introduction will also contain these aspects.
2. Risk Management Plan – The risk management plan identifies the critical business activities of your organization. It will evaluate these risks and strategize to minimize the impacts of these risks. As such, the risk management plan will list the potential risks for your business, analyze the likelihood of each risk happening, evaluate the consequences of the risk should it happen, make a priority of which risk to deal with first and manage these said risks.
3. Incident Response Plan – This section contains all the information you will need to respond immediately before and after an incident or crisis. The section may also contain any documents and plans attached to it such as an evacuation plan. Your incident response plan may include the sections below depending on the size of your business.
4. Recovery Plan – A business continuity plan is a plan that is used to guide the company on the way to recover and continue their business in case of any untoward incidents, As such, it should have a plan on how to resume business. That is just what a recovery plan is. The recovery plan outlines the steps you will need to take to get your business running again. Ideally, it should include a realistic time frame in which the business can run its operations back on track to minimize financial losses. You may also see Business Operation Plan Templates.
5. Plan Testing and Monitoring – Like all the other kinds of plans, a business continuity plan needs to be evaluated in order to observe its effectiveness. Such testing is even more important for the BCP as it can be the main factor if the business has any chance of resuming after a catastrophic incident. The testing and maintenance section should include the details about how you will test the reliability of your BCP and keep it up to date. This section should include strategies and schedules for testing the plan, review and update timetables and deadlines, and a detailed revision history or changelog. You may also see Small Business Planner Templates
Disaster can strike at any time and anywhere. These incidents are what you can consider to include in the threats section of your SWOT analysis. These so-called incidents can range from the naturally occurring like earthquakes, storms, and volcanic eruptions to human-caused incidents like piracy, sabotage, war, and terrorism. Plans should be put in place to mitigate the potential loss that a business may incur during these catastrophes. You may also see Advertising and Marketing Business Plan Templates.
A Business Continuity Plan is one such plan for that purpose. Such a plan is included in the overall business plan of the company. Its main use is to guide the employees of a business in times of emergency. Through a BCP, you can assign some employees as your emergency response team while serving as their guide during disaster recovery. A BCP also has used before the incident. It can serve as a way to identify the potential disasters, assess their impact and prioritize which ones to handle first. Lastly, it can contain emergency contact numbers that are essential for a fast response time. Without a BCP put into place, the business might have a hard time to recover after catastrophic incidents. You may also see Microsoft Business Plan Templates.