The 1969 lunar landing was a dream as old as mankind itself. Such large-scale and ambitious projects took years to plan and part of this was regular progress-monitoring to achieve what then was considered impossible. But not all organizations have the world’s most sought-after physicists and professionals at their disposal. Whether you’re working for NASA, the White House or a small business, the success of projects and research makes it necessary for you to write regular progress reports.
5 Steps to Write a Project Progress Report
Step 1: Identify the purpose.
Throughout your career in any industry, you’ll be asked to complete paperwork necessary for effective organizational communication. Once you’re asked to write a report regarding the development of a project, you need to find out the main purpose of submitting it, since progress reports can vary depending on the scale or type of the project.
Step 2: Think of your audience.
When you’ve established the purpose for writing the report, the next step is giving careful thought to the kind of information that your audience needs to know. While progress reports for business projects follow a general format, you have to consider important factors such as what your audience know about the project and how the result would affect them.
Step 3: Consider your tone.
This is related to the previous step because your audience would be a big factor in deciding the tone and language of your report. While not all progress reports have to be formal, you still need to verify with your heads who it’s going to be submitted to. If this is an intelligence report, maintain a formal tone.
Step 4: Specify issues.
It’s not enough to just tell your audience about project milestones. You also have to discuss the challenges you’ve had along the way and address future perspectives. Explain in detail where the project is headed and pay close attention to factors that may cause delay for the project’s target completion date.
Step 5: Make it comprehensive.
Format your report in a way which makes it readable. Some reports can demand the same technicality it took for the project to be finished if you’re dealing with something more complex than a building construction or app development. Break the information into readable chunks to make sure your audience will read through the whole report.
9+ Project Progress Report Templates
1. Daily Progress Report Template
Reporting allows you and your team to track the progress of a project or a business on a daily basis when necessary. Download this professionally-designed Daily Progress Report Template in all versions of Google Docs, MS Word, and Pages to help you in your daily operations. Print the file from any compatible device
2. Progress Report Template
Want to be more efficient in managing a project, issue or business venture? Get this fully customizable sample progress report to make sure your own report is organized. You can customize the content according to how much information you need to gather and present. What are you waiting for? Download this template now!
3. Job Progress Report Template
Keep close attention of your job performance to answer to the demand of your audience by completing a progress report. Not sure how to write one? Take advantage of this industry-standard Job Progress Report Template which you can download in Google Docs, MS Word, and Pages. Feel free to customize the file as you see fit.
4. Project Progress Report Template
Reports are invaluable when it comes to the evaluation of an organization’s project status. It’s important to communicate the status of your project well. Structure yours with this pre-designed Project Report Template. Edit and customize it according to your project’s needs. Not yet convinced? Download this template now and see for yourself!
5. Progress Report Template
Making a business successful is more than just decent profit gains. It also requires effective communication on all levels of your operations. This is why business leaders would often ask for regular progress checking done through progress reports. Get this progress report sample and print it in its flexible formats.
6. Project Completion Report Template
So your team has completed the project. Until you communicate that the project is done and dusted, you can’t say your hard work has paid off just yet. With this Project Completion Report Template, you have the perfect tool to guide your report-writing process. Edit this professional document based on the format required by your organization or company.
7. Project Weekly Status Report Template
Different organizations in different industries want to track progress regularly. Major or large-scale projects also could mean weekly written reports presented to the manager. Not sure how to structure yours? Download this project weekly status report sample which is available to download and is easily accessible on the website.
8. Free Daily Progress Report for Building Construction
Have a construction project currently underway? It will do you a world of good to regularly monitor its progress. The best way to do that is through a well-prepared progress report. Get this Free Daily Progress Report for Building Construction Template. You’ll find this document to be very useful in future projects as well.
9. Progress Report Sample
Want to make sure that the research, project, task or issue you’re in charge of is properly managed and monitored? In that case, you’ll need this Progress Report Template. Writing reports demand comprehensively communicating the status of what you and your team are doing and how or when it would be completed. Click that download button now!
10. Sample Project Progress Report
Progress reports are crucial for leaders and decision-makers in that they help set the course of action to be taken, especially where a certain project is headed or how an issue is being addressed. With this sample project progress report, you’ll have something to refer to if you want to make sure your project runs smoothly.