Payroll Discrepancy Report HR
Payroll Discrepancy Report
|
Date: |
[Month Day, Year] |
|
Employee Name: |
[Name] |
|
Employee ID: |
[Employee ID Number] |
|
Department: |
[Department Name] |
|
Supervisor: |
[Name] |
|
Payroll Period: |
[Month Day, Year] - [Month Day, Year] |
Description of Discrepancy:
The employee, [Name], reports a discrepancy in his/her recent payroll for the period from [Month Day, Year], to [Month Day, Year]. [Name]'s concern is regarding the overtime hours worked during this period, which he/she believes were not accurately reflected in his/her paycheck. [Name] attached his/her timesheet for reference.
Employee's Statement (if applicable):
[Name] states that he/she worked a total of 10 hours of overtime during the specified payroll period but noticed that only 5 hours of overtime pay were included in his/her paycheck.
Resolution Plan:
Investigation: HR will review [Name]'s timesheet and compare it with the payroll records to verify the accuracy of his/her claim. This investigation will be completed within 5 business days.
Adjustment:
If the discrepancy is confirmed, an adjustment will be made in the next payroll cycle to ensure [Name] receives the correct overtime payment.
Communication:
[Name] will be notified of the resolution within 2 business days after the investigation is completed. He/She will receive a detailed breakdown of the adjustment in his/her next pay stub.
Timeline:
|
Investigation Initiated: |
[Month Day, Year] |
|
Investigation Completed: |
[Month Day, Year] |
|
Adjustment Processed: |
[Month Day, Year] |
|
Employee Notified: |
[Month Day, Year] |
Approval:
[Signature]
[Employee Name]
Employee
[Date]
[Signature]
[Supervisor Name]
Supervisor
[Date]
[Your Signature]
[Your Name]
HR Manager
[Date]
Attachments (if any):
Timesheet for [Month Day, Year] - [Month Day, Year]
HR Notes (For Internal Use Only):
The investigation confirmed the overtime hours worked by the employee. An adjustment will be processed for the next payroll cycle.
