Explanation Letter for Late Reports
[YOUR NAME]
[YOUR POSITION]
[YOUR COMPANY NAME]
[YOUR EMAIL]
[DATE]
Manager,
[MANAGER'S DEPARTMENT]
[COMPANY NAME]
Dear Manager,
I am writing to formally explain the delay in the submission of my reports due originally on [ORIGINAL REPORT DUE DATE]. This delay was due to unforeseen circumstances beyond my control, specifically detailing issues such as [REASON FOR DELAY].
The delay was initially caused by [SPECIFIC DETAILS ABOUT THE CAUSE], which impacted our ability to complete the reports on schedule. Despite concerted efforts to mitigate the delay, including [ACTIONS TAKEN TO ATTEMPT TO MITIGATE DELAY], we were unable to meet the established deadline.
We understand the importance of timely submissions and the inconveniences that such delays can cause. To address this, we have implemented several corrective measures intended to prevent a recurrence. These measures include [CORRECTIVE MEASURES]. Furthermore, I have personally overseen the implementation of [ADDITIONAL ACTIONS OR STRATEGIES IMPLEMENTED] to ensure robust monitoring and completion of future reports in a timely fashion.
Please find attached documentation relating to the circumstances that led to the delay for your reference. I appreciate your understanding and am committed to preventing such delays in the future. Thank you for your consideration.
Kind regards,
[YOUR NAME]
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