What Is a Sample Memo?

A sample memo or just a memo is used to spread information within a place. A memo can either be for disseminating information or a call to action. A memo can be addressed to anyone; they can be to employees, to departments, or to the people in general. Memos are very helpful to professionals and businesses. A website says that a memorandum is a note or a record for future use.

How to Make a Sample Memo

A memo is very helpful in spreading information and call to action. Memos can be a report or a notice. Although there can be varied memo formats like a legal memo format, a policy memo format, or just a plain memo format, you can use some of these steps into writing a sample memo:

1. Header

With the opening part of the memo, for most formats, you can write down the word "Memorandum" in order for the readers to know that it is a memo. Next, you can write who the memo is for. Who do you address your memo? Since a memo is a formal document, then you should address the person in full name of the person. If you are going to send your memo to a group of people, you can address it this way: "TO: All Students" or "TO: All Employees." Next, put the full name of the person and job description sending the memo. After that, put the date of the memo. Lastly, put the subject of what your memo is all about. Make your subject comprehensible.

2. Audience

Before you start writing, think of the people who will read the memo. You need to match the words that you use with the people who will read it. Make sure that you use the exact tone for your memo.

3. Content

Now, that you have written the heading, you can now start with your memo's content. On the very first part, you can present the problem on your memo. Together with the problem, you need to write the response you want them to make. After that you can put the actions and the solutions you have for the problem. Also add your detailed discussion on your memo. Write down the important ideas and details about your problem. To make it better, don't forget to add backup researches and arguments that will surely support your discussion.

4. Summary of the Memo

After writing the content, you can now add your summary. To summarize your memo, just put the most important key points about your memo. Keep it brief but straight to the point. In this way the target market will really understand and easily know what your memo is all about.

5. Closing Part

Just like a letter, you can put a closing part for your memo. Your closing is the last impression you can leave your readers. As much as possible, be polite and leave you readers with positive feelings. You don't want to leave a negative impression to your audience. Use this part as a courtesy section for your readers.

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