An employee confidentiality agreement is basically an agreement that is signed between the employer and employee of a company in order to safeguard the trade secrets and other confidential information of the company. It includes legal statements and clauses for the same. The agreement also consists of the employee’s rights and responsibilities throughout the tenure with the company. You can also see License Agreement Templates.
An Employee Confidentiality Agreement is available for download on the Internet but it is recommended that a lawyer is consulted. Lawyers are experts in this regard and they can include appropriate clauses and conditions for ensuring business security. It has to be written in broad language that makes it clear to the employees and other people that they have to protect the confidential information of the company. It should have the following provisions so that it is effective.
Prohibition of an employee to reveal the trade secrets accessible to him/her is the main aim of confidentiality provision. The concerned individual has to agree to legal actions that can ensue if he fails to maintain the privacy of the business secrets.
According to restriction provision, the employee is not supposed to compete with the business after the interaction or once he/she quits the job. Consider an example that it may be required that the person should not go for a job with the rival companies for a particular time duration quitting the job or he/she should not start an individual business soon after he/she quits.
The employee ought to generate critical business information as long as he/she is with the company. Assignment provision makes sure that the information is the sole property of the business and the company owner.
Severability clause is mainly intended to uphold the remaining legal provisions in the agreement in case the court nullifies some provisions for being against the public policy.
Many a times, people challenge the agreement and say that they were not aware of such a policy. In order to refrain from facing such a situation, acknowledgement clause mandates that the employee has understood the agreement completely.
Once the employee signs the Employee Confidentiality Agreement, he/she can be terminated from serving the company or active steps can be taken in case of breach of contract. In case he/she discloses the company secrets or other crucial information, Employee Confidentiality Agreement gives the right to the employer to seek justice in that direction.
1. The company information should be invariable labeled as “private and confidential”.
2. Adopting the “need to know” basis to keep the information access limited.
3. Keeping a track of access by unauthorized individuals.
4. Regularly searching the files in their devices so that no information is unofficially stored.
Customizable employee confidentiality agreement forms are offered in word document and PDF formats. The advantage is that they are supported by different software versions. According to the feedback of users and their individual requirements, it is possible to change the Agreement Templates. You can avail print outs also for the same.