When an employee has decided to officially resign from a company and that there are no issues in issuing his or her retirement, then the employee has the responsibility of notifying the employee about the impending retirement process. Not only that, but the employer must also thank the employee for what he or she has done for the simple business.
Why must this be done? Simply to show that his or her efforts towards the business has been greatly appreciated and have not gone unnoticed. This is why it’s important to learn how to create a thank you retirement letter and this article will teach you what you need to know.
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How to Create Your Thank You Retirement Letter
As mentioned, the reason as to why you want to even make this type of letter in the first place is to show your gratitude towards the retiring employee for all the things that he or she has contributed to the business. Although, there are still pieces of information that you’ll have to include with the message so that the letter becomes valid.
So here are the steps that you will need to follow to ensure that you’re able to make a proper thank you retirement letter:
1. Write Down the Employee’s Basic Information
You can’t send the sample letter if you don’t even know who you’re writing it to. If you want it to make its way to the hands of the employee that you actually intended to send it to, then it’s your responsibility to provide the right information into the letter. The reason for this is because the employee may not want to tell everyone about his or her upcoming retirement just yet and having it sent to anyone else but he is a breach of trust. So to make sure that doesn’t happen, you’ll want to write down the employee’s complete name, address, job title, and department into the letter.
2. Write Down Your Basic Information
If you’re going to make a letter which shows your thanks, then you’ll want the retiring employee to know that the letter came from you. You’ll never know when the retiring employee is going to run into problems when it comes to the retirement process, so providing him or her with information regarding who to contact for help is one of the best ways go about it. So much like when writing down the retiree’s basic information, you’ll have to provide your complete name, address, job title, and the department that you’re from. You may also see simple retirement letter templates.
3. Put in the Date Which the Letter Was Created
Both you and the resigning employee stand to benefit from this information. In your case, having the date into the letter shows exactly when you’ve written it and when you have approved the employee’s retirement; you’ll never know when a situation may happen that requires you to pull up this information. You may also see retirement resignation letters.
As for the employee, it’s just about the same thing except the information may play more into his or her favor; there might come a time where the employee has to prove that his or her employer has accepted his or her retirement, and having the date as to when the letter was made can come in very handy. So as you’re writing this down into the letter, you have to include the month, day, and year so that readers will know exactly when it was made. You may also see retirement letter to clients.
4. Writing the First Paragraph
When starting with the body of the letter, you want to immediately go to the point. Basically, just show the employee how thankful you are for all the things that he or she has done for the business. You can state the exact length that the employee has stayed with the company and you can share the accomplishments that have been achieved during his or her time. You will also have to point out the date in which the employee plans to retire. You may also see a sample of retirement letters.
If you think that it’s an appropriate date then you can state that you won’t have any qualms regarding the matter. If you have a problem with it because of reasons such as there being certain projects which can only be completed by the resigning employee, then you can state that you would like to hold a meeting to discuss when the employee may officially retire. You may also see sample retirement resignation letters.
5. Writing the Second Paragraph
The second paragraph is where you’ll want to go a little more into detail in regards to what the employee has contributed to the business. Just be sure that you don’t go too much into detail when writing this down as you don’t want the letter to be overwhelming. Try to keep whatever you have to say all in one page so that you don’t end up with a thank you retirement letter that’s three or more pages long. You may also see early retirement letters.
6. Making Closing Statement
And lastly, you’ll want to provide the employee with one last thank you. You must also provide your contact details as the employee might need help when it comes to the retirement process or for when the employee would like to keep a professional relationship with you and the company even after retirement. And to close the letter and making it official, you’ll have to provide your name and signature at the very bottom. You may also see simple retirement letter to the employer.
Sample Thank You Retirement Letter
How to Make Thank You Retirement Letters as the Employee
If you’re the employee in the situation and you want to thank your employer for the time that you’ve spent in the company, then you’ll also want to write your own personal thank you letter. While it’s pretty much similar to how an employer would write one (mainly basic information of that of the employers and your own), there is a slight difference in how you should go about in making yours.
So here are the steps that will help you make your own thank you retirement letters:
1. Writing the First Paragraph
Considering that this letter is pretty much similar to when an employer writes it where the basic information of parties and the date of the letter has to be included, let’s just get straight to making the first paragraph. As the employee, you’ll also want to get straight to the point and tell the employer that you’re thankful for the opportunity to work for the company. You’ll want to provide information as to the date of when you want to retire. Make sure that your intentions are clear right from the start so that there isn’t any room for misunderstandings. You may also see retirement letter to colleagues.
Also, provide the reason as to why you would like to retire. Although you don’t have to go too much into detail when writing it down, it’s best that you give your employer this information as it will help with the exit process. You may also see retirement notification letters.
2. Writing the Second Paragraph
This is where you’ll be giving a statement in regards to what you have done for the company. You can list down achievements or anything that you have contributed throughout your tenure with the company. Remember that while you want to show just how valuable you are to entitle the acceptance of your retirement, you also want to do it in a way that doesn’t eat up too much of your employer’s time. Keep things brief so that you won’t have to write a letter that’s more than a page long.
3. Writing The Closing Statement
Much like if you were the employer, you’ll want to show gratitude one last time before closing the letter. If you believe that you still benefit from maintaining a relationship with the company even after you have retired, then you can state that you would wish to continue working for the company. You must take note that this is entirely optional and you have a choice as to whether or not you wish to write this down; you’re retiring for a good reason and that’s not so that you can keep working full-time. Try to request for a part-time position where the hours are flexible so that you can still provide for the business even after you’re gone. You may also see retirement letter for teachers.
To help make sure that your employer gets a hold of you to tell you about anything regarding the matter or about the retirement process, then you’ll want to provide your contact details. And lastly, provide your name and signature at the bottom to confirm that the letter did indeed come from you. You may also see retirement letter to coworkers.
4. Proofread the Letters
Whether you’re the employee that’s about to resign or the employer that has accepted the resignation, you’ll have to make sure that the letter you end up sending contains no errors. This is everything from grammar, spelling, and the information that you want to share. You do not want to embarrass yourself by sending something unpolished, and the only way to prevent that is if you actually take the time to go over your letter. You may also see retirement appreciation letter templates.
So when you’ve finally finished writing down everything that you have or want to share, you will then have to go over the letter at least twice. This way, you’re sure to spot and fix any errors that you could have possibly missed immediately. You may also see funny resignation letters.
If you would like to learn how to create other types of retirement letters, then all you have to do is go to our site. We have all the articles that contain the information which should be able to help you out. Just be sure to thoroughly read whatever information you’ve gathered to ensure that you are able to properly utilize it. You may also see formal resignation letters.