Free Office Maintenance Checklist

Prepared by: [Your Name]

Company: [Your Company Name]

Date: [Date]

I. Cleaning Tasks

Daily Cleaning

• Sweep and mop floors

• Dust surfaces, desks, and shelves

• Empty trash bins and replace liners

• Wipe down windows and mirrors

• Disinfect high-touch areas (doorknobs, light switches, etc.)

Weekly Cleaning

• Vacuum carpets and rugs

• Deep clean restrooms

• Clean breakroom/kitchen appliances (e.g., microwave, fridge)

• Wash windows (interior)

Monthly Cleaning

• Dust vents and blinds

• Deep clean upholstery and fabric furniture

• Shampoo carpets and rugs

II. Equipment Inspection

HVAC Systems

• Check and replace air filters as needed

• Inspect for unusual noises or leaks

• Schedule professional inspection if required

Office Equipment

• Check and service copiers, printers, and fax machines

• Inspect lighting and replace any burned-out bulbs

• Ensure all telecommunication equipment is functioning

Electrical Systems

• Test outlets and switches for functionality

• Check for exposed wires or faulty connections

• Ensure emergency lighting is operational

III. Safety Checks

Fire Safety

• Test fire alarms and smoke detectors monthly

• Inspect and service fire extinguishers

• Verify that emergency exit signs are illuminated

First Aid and Emergency Supplies

• Restock first aid kits as necessary

• Check expiration dates on medical supplies

• Ensure emergency contacts and procedures are posted

Security

• Test security cameras and alarm systems

• Ensure doors and windows are locked securely

• Verify access control systems (e.g., keycards, locks)

IV. Repairs and Maintenance

General Repairs

• Fix loose handles, knobs, and hinges

• Repair or replace damaged furniture

• Patch any holes or cracks in the walls

Plumbing

• Check faucets and toilets for leaks

• Ensure drains are unclogged and functioning

• Test water pressure in restrooms and breakrooms

Structural Maintenance

• Inspect ceilings and walls for leaks or damage

• Check floors for loose tiles or worn carpeting

• Inspect windows and doors for weatherproofing

V. Restocking Supplies

Restroom Supplies

• Refill toilet paper, hand soap, and paper towels

• Check and refill air fresheners

• Ensure hand sanitizer stations are filled

Kitchen/Breakroom Supplies

• Restock coffee, tea, and kitchen condiments

• Replace dish soap and sponges as needed

• Replenish napkins and disposable utensils

Office Supplies

• Check and restock paper, pens, and other stationery

• Ensure printer paper and ink cartridges are available

• Refill batteries for remotes and other small devices

VI. Specialized Maintenance

Exterior Maintenance

• Clean windows (exterior) and power-wash sidewalks

• Maintain landscaping around the office building

• Ensure signage and lighting outside are operational

Seasonal Maintenance

• Inspect the heating system before winter

• Check the air conditioning system before the summer

• Remove snow and ice from entryways during winter months

Deep Cleaning

• Schedule professional deep cleaning (semi-annually or annually)

• Disinfect all high-contact surfaces thoroughly

• Polish floors and reseal if necessary

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