Job-shared Maternity Leave Plan Design
Prepared by: [Your Name]
Company: [Your Company Name]
Date: [Date]
1. Introduction
This plan is designed to provide a structured approach for employees requesting maternity leave while enabling a job-share arrangement to ensure business continuity. The job-share will allow two employees to share the responsibilities of a full-time position, providing support during the maternity leave period.
2. Eligibility
The employee requesting maternity leave must have been with the company for a minimum of [X] months.
Only employees who have previously demonstrated the ability to work collaboratively and independently may be considered for job-share arrangements.
Both employees in the job-share must agree on shared responsibilities and work schedules.
3. Job-Share Structure
Position: The position to be shared is [Job Title].
Division of Responsibilities: The responsibilities of the position will be divided between the two employees as follows:
Employee A will cover [specific tasks/responsibilities] during [specified hours or days].
Employee B will cover [specific tasks/responsibilities] during [specified hours or days].
Both employees will maintain responsibility for key collaborative tasks (e.g., meetings, communication with clients, etc.).
Any critical or time-sensitive tasks will be reviewed regularly to ensure smooth transitions.
4. Schedule and Coverage
Working Hours: The job-share arrangement will divide the full-time schedule as follows:
Employee A: [Days and hours worked, e.g., Monday to Wednesday, 9 AM – 1 PM].
Employee B: [Days and hours worked, e.g., Wednesday to Friday, 1 PM – 5 PM].
The job-share will provide full coverage of the role without interruption.
Overlapping Time: There will be a [X]-hour overlap on [specific days], allowing for handovers, meetings, and collaboration.
5. Leave Duration and Timing
The maternity leave will commence on [Start Date] and end on [End Date].
The job-share arrangement will begin on [Start Date] and end on [End Date], with the opportunity to extend or transition based on operational needs and employee preferences.
The arrangement may continue for [number of months] or until the employee’s return from maternity leave.
6. Communication and Handover Procedures
Handover Process: Both employees will have dedicated time during the transition to ensure responsibilities are communicated and workflows are maintained.
Regular Check-ins: Both job-sharers will meet regularly (e.g., weekly) to discuss progress, address concerns, and ensure smooth operation.
Documentation: Detailed documentation will be maintained to ensure that both employees are up-to-date on ongoing projects, timelines, and client communications.
Primary Contact: The primary point of contact for this arrangement is [Manager’s Name], who will oversee the overall success and handle any escalated issues.
7. Compensation and Benefits
The compensation for each employee will be prorated based on the hours worked.
Benefits (e.g., healthcare, pension contributions) will be adjusted based on hours worked during the job-share arrangement. Employees will maintain eligibility for [X] benefits, including [specific benefits].
Additional benefits or support during maternity leave (e.g., maternity pay) will remain consistent with the company's maternity policy.
8. Training and Support
Both employees will undergo a handover/training period to ensure they are fully aware of the role’s requirements and responsibilities.
Any specific training needs related to the role or job-share arrangement will be identified and addressed during the handover.
Employees will be provided with ongoing support throughout the arrangement, including feedback from their manager and access to HR resources if necessary.
9. Return to Work
Upon return from maternity leave, [Employee A or B] will resume full-time duties if desired, or the job-share arrangement may continue.
If the employee returning from maternity leave wishes to transition back into a full-time role, a plan will be developed to ease the transition based on business needs.
The company will support any flexible work arrangements or adjustments to the working schedule as requested by the employee.
10. Legal and Company Policies
The job-share arrangement will comply with all applicable labor laws, including maternity leave entitlements.
The company’s maternity leave policies and any other relevant HR guidelines will apply.
Confidentiality and data security agreements will remain in effect during the job-share period, ensuring that all information is handled appropriately.
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